Facilities Procurement & Finance Specialist

PepsiCo Inc.; Kraków; On-site; PLN 71,000 - 87,000; Full time

Job summary

PepsiCo Krakow office is seeking a Facilities Procurement/Finance Coordinator who will manage supplier records, create and track purchase orders, and verify invoices against orders. The role collaborates with the KCC Infrastructure team and internal stakeholders to support budgeting and financial planning activities.

The ideal candidate combines attention to detail with strong Excel skills and experience in invoices and vendor management, while communicating effectively with suppliers and

Qualifications

• Bachelor's degree in Finance, Economics, Business Administration, Management, or a related field.
• Experience working with invoices, purchase orders, and vendor management processes.
• Ability to review and interpret invoices and supporting financial documentation. Experience in direct communication and cooperation with suppliers.
• Strong analytical skills and attention to detail. Advanced Microsoft Excel skills, including data analysis and reporting.
• Strong organizational and prioritization skills. Excellent communication and stakeholder management abilities.
• Proficiency in English, both written and spoken

Responsibilities

• Create, maintain, and update supplier records in procurement systems.
• Create, track, and manage purchase orders in MyBuy and SAP for the PepsiCo Krakow office.
• Analyze invoices and validate them against approved purchase orders and supporting documentation.
• Ensure accuracy and completeness of procurement and supplier-related data.
• Support invoice reconciliation and resolve discrepancies in cooperation with suppliers and internal stakeholders.
• Maintain regular communication with external suppliers regarding purchase orders, invoices, and documentation requirements.
• Partner closely with the KCC Infrastructure team, particularly the Krakow Finance Lead, to support facility-related spending and budget management.
• Collaborate with business owners responsible for individual purchase requests and orders.
• Prepare Excel-based analyses, reports, and summaries to support Financial Planning activities.
• Monitor purchasing activities and provide data-driven insights to support decision-making.
• Support process improvements related to procurement, invoicing, and vendor management. Ensure compliance with company policies and procurement procedures.

Skills

Analytical skills

Excel

English proficiency

Vendor management

Education

Bachelor's degree in Finance, Economics, Business Administration, Management, or a related field

Tools

MyBuy

SAP

Job description

PepsiCo Krakow office is seeking a Facilities Procurement/Finance Coordinator who will manage supplier records, create and track purchase orders, and verify invoices against orders. The role collaborates with the KCC Infrastructure team and internal stakeholders to support budgeting and financial planning activities.

The ideal candidate combines attention to detail with strong Excel skills and experience in invoices and vendor management, while communicating effectively with suppliers and