Facilities Coordinator

ALTEN; Kraków; On-site; PLN 100,000 - 156,000; Full time

Benefits offered by this job

Medicover medical care

Medicover Benefits platform

Medicover Sport card

Referral Program

Group life insurance

Job summary

ALTEN Polska is seeking an experienced Facilities/Office Manager to coordinate the day-to-day office and infrastructure operations in Kraków. You will liaison with service providers, oversee maintenance, manage budgets, and ensure health and safety compliance.

Join a European leader in engineering and IT services. The role offers long-term cooperation, room for career growth, and the opportunity to work across ALTEN Polska branches with Medicover benefits and a supportive competences manager.

Qualifications

• Experience in Facilities Management, Office Management, or related field.
• Excellent organizational and multitasking abilities.
• Good command of English (written and spoken).
• Proficient with Microsoft Office applications.

Responsibilities

• Coordinate day-to-day operations of the office and facilities infrastructure.
• Liaise with service providers; oversee maintenance and vendor activities.
• Organize inspections, preventative maintenance, and equipment servicing.
• Manage office supplies orders and workplace resources.

Skills

Strong organizational skills

Problem solving

English proficiency

Microsoft Office

Tools

Singu

Archibus

Planon

Job description

WE ARE A WORLD LEADER IN ENGINEERING AND IT SERVICES.

At ALTEN, we see our specialists as architects – today’s designers of tomorrow’s world.

As a leader in Engineering and IT Services, we support companies in their technological and sustainable transformation.

OVER 57,400 EMPLOYEES IN 30+ COUNTRIES, TO SUPPORT MORE THAN 6,500 CLIENTS WORLDWIDE.

We operate in all sectors: Aeronautics, Space, Defence, Security & Naval, Automotive, Rail & Mobility, Energy & Environment, Life Sciences & Health, Industrial Equipment & Electronics, Telecoms, Banking, Finance & Insurance, Retail, Services & Medias, Public Services & Government.

We carry out complex and highly technical projects throughout the value chain of the most prestigious companies worldwide.

Our motto: Building Tomorrow’s World Today!

Main Responsibilities:

• Coordinate the day-to-day operations of the office and facility infrastructure.
• Liaise with service providers and oversee maintenance, repair, and vendor activities.
• Organize and monitor technical inspections, preventative maintenance, and equipment servicing.
• Manage orders for office supplies, equipment, and workplace resources.
• Monitor costs and support budget management related to office and facility operations.
• Maintain accurate documentation related to facilities, services, and operational expenses.
• Coordinate office space, conference rooms, and workplace arrangements.
• Support employees with day-to-day administrative and workplace-related matters.
• Ensure compliance with health and safety regulations as well as company policies and procedures.
• Identify and implement improvements to enhance operational efficiency and workplace experience.

Requirements:

• Previous experience in Facilities Management, Office Management, Administration, or a related field.
• Experience working with vendors, building management, and maintenance/service providers.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent problem-solving skills and the ability to make independent decisions.
• Proficiency in Microsoft Office applications.
• Familiarity with CAFM systems (e.g., Singu, Archibus, Planon) would be an advantage.
• Good command of English, both written and spoken.

We offer

We offer a full-time employment contract

• Stable and long-term cooperation
• Well-defined career path at the European leader in engineering & IT consulting
• Opportunity to relocate and work in different ALTEN Polska branches
• After completion of the project, opportunity to engage in a subsequent one within the company
• Introduction and cooperation with dedicated Competences Manager
• Medicover medical care
• Medicover Benefits platform
• Medicover Sport card
• Referral Program
• Layette for a newborn employee’s child
• Group life insurance

We also offer cooperation based on a B2B or Contract of mandate (UZ).

We also guarantee:

• Access to professional certifications with our technology partners (e.g. Google, ISTQB)
• Access to relevant industry events
• Access to the Knowledge Sharing Program
• Access to Referral program

Join our team and let’s build tomorrow’s world today!

NOTICE: We kindly inform you that we will contact the selected candidates.