Executive Admin Assistant to Leaders – Onsite in Warsaw

A.P. Moller - Maersk; Warszawa; On-site; PLN 42,000 - 66,000; Full time

Job summary

Maersk Warsaw Global Service Centre is seeking an Administrative Assistant to support day-to-day needs of the site leadership team and ensure smooth office operations. The role involves coordinating calendars, travel, expenses, and events in a fast-paced, on-site environment in Warsaw.

You will work with senior stakeholders, manage confidential information, and maintain high standards of organisation and responsiveness.

Qualifications

• Excellent organisational and multitasking skills.
• Strong communication and interpersonal skills.
• Proactive and solution-oriented approach.
• Confidence working with senior stakeholders and leadership teams.
• High attention to detail and ability to manage confidential information.

Responsibilities

• Manage calendars, meetings, and leadership scheduling requirements.
• Support domestic and international travel arrangements, including visa coordination.
• Process expenses, invoices, and travel settlements.
• Coordinate meeting rooms, events, workshops, and off-site activities.
• Support visiting executives by organising travel logistics, facilities, and meeting arrangements.
• Build strong relationships with leaders, colleagues, vendors, facilities teams, and IT support functions.
• Ensure administrative requests are handled efficiently and professionally.
• Maintain a seamless experience for employees, visitors, and stakeholders.

Skills

Organisational skills

Multitasking

Communication skills

Stakeholder management

Problem solving

Tools

Microsoft Office

Job description

Maersk Warsaw Global Service Centre is seeking an Administrative Assistant to support day-to-day needs of the site leadership team and ensure smooth office operations. The role involves coordinating calendars, travel, expenses, and events in a fast-paced, on-site environment in Warsaw.

You will work with senior stakeholders, manage confidential information, and maintain high standards of organisation and responsiveness.