Executive & Business Support Manager to the CEO (Remote)

Lumorus PLC; Polska; Hybrid; PLN 120,000 - 180,000; Full time

Job summary

Lumorus PLC is seeking an Executive Assistant to support the CEO and act as a Business Support Manager for core operations across the organisation. This role sits at the centre of the company’s operations, managing priorities, coordinating internal and external activities, and ensuring the smooth execution of strategic initiatives.

In addition to executive support, the role includes recruitment coordination, supplier research, CEO speaking engagements, event planning, and oversight of the CEO’s

Qualifications

• Approximately 3–5 years of experience supporting senior executives or founders.
• Experience in fast-paced environments such as startups, consulting firms, or professional services.
• Demonstrated ability to manage complex calendars, schedules, and priorities.
• Strong experience coordinating logistics, meetings, and events.
• Comfortable working remotely across multiple time zones.
• Proficiency with modern digital productivity tools.

Responsibilities

• Manage and optimise the CEO’s calendar and internal/external meeting scheduling.
• Act as gatekeeper for meeting requests and priorities.
• Draft email responses and coordinate follow-ups.
• Prepare briefing notes, meeting materials, and documentation.
• Coordinate travel arrangements and logistics when required.
• Organise files and CRM updates for easy access.
• Coordinate CEO speaking engagements and events.
• Oversee CEO personal website activities with contractors.
• Liaise with event organisers and track speaking engagements.

Skills

Organisational skills

Time management

Communication

Problem solving

Independent work

Remote coordination

Multi-timezone coordination

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Zoho Projects/Zoho CRM

Job description

Lumorus PLC is seeking an Executive Assistant to support the CEO and act as a Business Support Manager for core operations across the organisation. This role sits at the centre of the company’s operations, managing priorities, coordinating internal and external activities, and ensuring the smooth execution of strategic initiatives.

In addition to executive support, the role includes recruitment coordination, supplier research, CEO speaking engagements, event planning, and oversight of the CEO’s