Executive Assistant (with French)

Capgemini; Kraków; Hybrid; PLN 28,000 - 45,000; Full time

Job summary

Capgemini Kraków is seeking an assistant to help manage daily operations, calendars, travel, and project-oriented logistics. You will support internal and external partners, prepare documents, and contribute to several ongoing projects.

The role requires fluent English and French at least at B2 level, prior administrative experience, and a proactive, organized, team-oriented mindset. Student status or a bachelor’s degree is acceptable.

Qualifications

• Fluent English and French with strong written and verbal communication.
• Experience in administrative/assistant work is preferred.
• Self-reliant, proactive and well organized.
• Team player with willingness to take initiative.

Responsibilities

• Coordinate calendars and manage invites and schedule changes.
• Arrange travel, logistics, documentation and approvals.
• Claim expenses and reconcile credit card statements.
• Note-take during calls, distribute materials and track actions.
• Prepare PowerPoint presentations and financial reports.
• Support in projects with logistics, quotes and status tracking.

Skills

Fluent English

French (B2)

Administrative support

Well organized

Education

Bachelor’s degree or student status

Tools

PowerPoint

Job description

Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you’d like, where you’ll be supported and inspired by a collaborative community of colleagues around the world, and where you’ll be able to reimagine what’s possible. Join us and help the world’s leading organizations unlock the value of technology and build a more sustainable, more inclusive world.

Your role

You will play a key role in ensuring smooth daily operations by coordinating schedules, organizing business travel, preparing essential documents, and maintaining clear communication with internal and external partners. Your support will help keep processes running efficiently while contributing to various projects and making collaboration easier across the team.

Your tasks

• Managing calendars, invites, schedule changes.
• Making travel arrangements including travel documentation, logistics, accommodation and approvals.
• Claiming expenses for Superiors and credit card reconciliation.
• Note-taking during calls and meetings, organizing and distribution, as well as taking related actions when necessary.
• Preparing PowerPoint presentations and financial reports.
• Providing various support in Superior’s projects: manage project related logistics including project numbers, resources, quotes, descriptions, summaries and status

Your profile

• Fluent English and French (min. B2) with strong written and verbal communication skills.
• Experienced in administrative/assistant work. (Student organizations/informal experience is more than welcome.)
• Self-reliant and willing to take initiative.
• Well organized.
• Team player attitude.
• Student status or bachelor’s degree.

What You'll Love About Working Here

• Well-being culture: medical care with Medicover, private life insurance, and sports card. But we went one step further by creating our own Capgemini Helpline offering therapeutical support if needed and the educational podcast "Let's talk about wellbeing" which you can listen to on Spotify.
• Access to over 70 training tracks with certification opportunities (e.g., GenAI, Excel, Business Analysis, Project Management) on our NEXT platform. Build your development path through internal mobility, mentoring, professional communities, and close support from a People Manager.
• Enjoy hybrid working model that fits your life - after completing onboarding, connect work from a modern office with ergonomic work from home, thanks to home office package (including laptop, monitor, and chair). Ask your recruiter about the details.
• Award-Winning Stability & Culture: Become part of an organization celebrated as "Top Employer Poland 2026" - in the audit our stable and supportive work environment scored 100%!

Get to know us

Capgemini is committed to diversity and inclusion, ensuring fairness in all employment practices. We evaluate individuals based on qualifications and performance, not personal characteristics, striving to create a workplace where everyone can succeed and feel valued. Do you want to get to know us better? Check our Instagram — @capgeminipl or visit our Facebook profile — Capgemini Polska. You can also find us on YouTube.

About Capgemini

Capgemini is an AI-powered global business and technology transformation partner, delivering tangible business value. We imagine the future of organizations and make it real with AI, technology and people. With our strong heritage of nearly 60 years, we are a responsible and diverse group of over 420,000 team members in more than 50 countries. We deliver end-to-end services and solutions with our deep industry expertise and strong partner ecosystem, leveraging our capabilities across strategy, technology, design, engineering and business operations.