Executive Assistant to Managing Director | Hybrid & Flexible Hours

Axpo Polska; Warszawa; Hybrid; PLN 90,000 - 110,000; Full time

Benefits offered by this job

Permanent full-time role

Hybrid work model

International environment

Medical care package

Language courses

Job summary

Axpo Polska seeks an experienced Executive Assistant to support the Managing Director and Management Team. You will manage calendars, meetings, and critical commitments, acting as the primary liaison for MD-level matters and coordinating with senior leaders across the organization.

The role requires preparing briefing materials, managing travel and onboarding for new direct reports, and supporting the management team with expenses and approvals in a hybrid, international environment.

Qualifications

• 3-5 years in executive assistant or senior administration roles
• Experience supporting senior management in international/matrix organisations
• Advanced user of Outlook, Word, PowerPoint, Excel and Teams
• Highly organized, proactive and detail-orientated
• Excellent communication and professional demeanor
• Fluent in Polish and English, written and spoken

Responsibilities

• Manage Managing Director's calendar, meetings and key commitments
• Coordinate matters requiring MD's attention and escalate time-critical items
• Prepare briefing materials, agendas and meeting packs for Management Team meetings
• Coordinate correspondence, approvals, signatures and deadlines, plus travel and onboarding for direct reports
• Support Management Team with administrative matters and expense reconciliation
• Maintain records and improve recurring administrative processes

Skills

Calendar management

MS Office suite

Communication

Discretion

Polish & English fluency

Tools

Microsoft Outlook

Word

PowerPoint

Excel

Teams

Job description

Axpo Polska seeks an experienced Executive Assistant to support the Managing Director and Management Team. You will manage calendars, meetings, and critical commitments, acting as the primary liaison for MD-level matters and coordinating with senior leaders across the organization.

The role requires preparing briefing materials, managing travel and onboarding for new direct reports, and supporting the management team with expenses and approvals in a hybrid, international environment.