Executive Assistant (NDIS)

Teams Squared; Poland; On-site; PLN 237,000 - 316,000; Full time

Benefits offered by this job

Competitive compensation package

Fully remote work

Training and professional development initiatives

Job summary

A leading organization in disability services is seeking a detail-oriented Executive Assistant to provide remote executive support within the NDIS framework. The role involves managing administrative operations, compliance tasks, and communication between senior leadership and team members. Applicants should have significant prior experience in the NDIS sector and strong organizational skills. This position offers a competitive compensation package and a fully remote work environment, perfect for self-starters who thrive independently.

Qualifications

• 3+ years of experience as an Executive Assistant or Administrative Coordinator, preferably in NDIS.
• Deep understanding of the NDIS environment and responsibilities of service providers.
• High-level proficiency with Google Workspace, Microsoft Office, and digital communication tools.
• Excellent written and verbal communication with stakeholders at all levels.

Responsibilities

• Provide direct executive support including calendar management and meeting coordination.
• Maintain and update client records and NDIS-related documentation.
• Assist in compliance tasks, including audit preparation and reporting.
• Coordinate team communication and prepare internal/external correspondence.
• Support onboarding of new clients and team members, with documentation setup and access management.
• Liaise with rostering/support coordinators to ensure alignment across shifts and services.
• Maintain organized digital filing and enable timely information flow for executive decisions.
• Track action items and follow-ups for management with deadlines.

Skills

Organizational skills

Communication skills

Experience in NDIS or healthcare

Proficiency in Google Workspace

Time management

Tools

Google Workspace

Microsoft Office

Slack

Zoom

ShiftCare

SupportAbility

Job description

We are seeking a proactive and detail-oriented Executive Assistant (EA) to support the operational and administrative functions of an organization delivering services within the NDIS (National Disability Insurance Scheme) framework in Australia. This role is ideal for candidates with prior NDIS sector experience and proven success in remote executive support, who thrive in a fast-paced, client-focused environment.

The EA will work closely with senior leadership to streamline administrative operations, manage internal communications, and ensure compliance with NDIS documentation and service standards.

Responsibilities:

Provide direct executive support including calendar management, inbox triage, scheduling, and meeting coordination.

Maintain and update client records, service agreements, and NDIS-related documentation.

Assist in NDIS compliance tasks, including audit preparation and service delivery reporting.

Coordinate team communication, prepare internal and external correspondence, and assist in project tracking.

Support the onboarding of new clients and team members, including documentation setup and access management.

Liaise with rostering or support coordinators to ensure alignment across shifts, services, and client communications.

Maintain organized digital filing systems and support executive-level decision-making through timely information flow.

Track action items and follow-ups for management, ensuring deadlines and priorities are met efficiently.

Requirements

3+ years of experience as an Executive Assistant or Administrative Coordinator, preferably within the NDIS or healthcare/disability services sector.

Deep understanding of the NDIS environment, including terminology, participant records, and service provider responsibilities.

High-level proficiency with Google Workspace or Microsoft Office, digital communication tools (e.g., Slack, Zoom), and NDIS-related platforms (e.g., ShiftCare or SupportAbility – desirable).

Exceptional organizational and time management skills, with the ability to handle sensitive data with discretion.

Excellent written and verbal communication abilities, and comfortable liaising with internal and external stakeholders at all levels.

Self-starter who thrives in a remote work environment and can manage competing priorities independently.

• Competitive compensation package in AUD
  
• Fully remote work
  
• Regular initiatives for training and professional development
  

Join our expanding team and play a central role in shaping the operational efficiency of our partner organizations. If you are passionate about leveraging your financial and administrative expertise to support high-impact firms, we encourage you to apply!

Note: Only candidates who make it to our shortlist will be contacted for further discussions.

Teams Squared is a proud equal opportunity employer. We value diversity and are consistently committed to creating an inclusive environment for all team members.