Executive Assistant

Aon; Kraków; Hybrid; PLN 70,000 - 90,000; Full time

Benefits offered by this job

50/50 hybrid work model

Job summary

Aon is seeking an Executive Assistant to provide administrative support to Business Leaders across locations. Our Cracow office operates a 50/50 hybrid working model, combining onsite collaboration with remote work.

The role includes managing complex calendars, coordinating meetings, travel, expenses, and communications, while maintaining brand standards and confidentiality. You will work with senior stakeholders and support cross-location teams.

Qualifications

• Fluent English at CEFR level C1 or higher.
• 1-2 years of admin/office experience in a professional environment.
• Proficient in MS Office tools (Word, Excel, Outlook).
• Strong organizational and time-management abilities.
• Excellent interpersonal and communication skills at all seniority levels.
• Ability to handle confidential information responsibly.
• Capacity to work under pressure and meet deadlines.
• Strong problem-solving skills and proactive mindset.

Responsibilities

• Act as a point of contact with clients, peers, and direct reports.
• Proactively manage email and diary.
• Coordinate internal and external meetings, including catering and logistics.
• Plan and organize travels.
• Submit company expenses.
• Prepare and format documents in line with brand guidelines.
• Draft emails and communications as requested.
• Attend senior meetings to take notes and coordinate materials.
• Undertake ad hoc tasks to ensure smooth workflow.

Skills

Fluent English

Admin experience

MS Office

Organizational skills

Interpersonal skills

Confidentiality

Stress management

Problem solving

Communication

Tools

MS Office

Job description

The main responsibility of Executive Assistant will be providing administrative support to Business Leaders across locations and Solution Lines. Our office is located in Cracow and we offer a 50/50 hybrid working model.

What The Day Will Look Like

• Acting as a point of contact/liaison with clients, third parties, peers and direct reports,
• Proactively managing email and diary,
• Preparing and coordinating internal/external meetings including all catering, equipment and logistical requirements,
• Planning and organising travels,
• Submitting of company expenses,
• Producing documents as requested, in line with Aon brand, including typing, formatting, proof reading, printing and binding as needed,
• Drafting emails and communications as requested,
• Attending senior level meetings to coordinate agenda, materials, and take notes
• Any ad hoc duties, requests and initiatives to ensure the proper workflow.

Skills And Experience That Will Lead To Success

• Fluent English – at least C1 level (CEFR scale),
• 1-2 years of previous administration and office experience in a professional, client orientated environment, previous PA experience would be an asset
• Fully competent with MS Office
• Personal effectiveness, good organizational and time management skills,
• Excellent interpersonal skills,
• Reliable, trustworthy and maintains confidentiality,
• Ability to deal with stress and tight deadlines,
• Strong problem solving skills,
• Strong communication skills - both written and verbal and with all levels of seniority,