Executive Assistant

Miratech; Polska; Remote; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Health insurance

Relocation program

Remote work

Professional development

Global team

Team-building events

Diversity & inclusion

Job summary

Miratech is seeking an Executive Assistant to provide primary support to the Executive Vice President Global Delivery, coordinating calendars, travel, and materials for board meetings and cross-functional teams. You will enable delivery leadership by managing urgent requests, maintaining confidential trackers, and coordinating teams across time zones in a fast-growing global IT services environment.

Excellent English communication is essential; experience with C-suite support, and knowledge of

Qualifications

• 5+ years of experience in an executive assistant or senior administrative role.
• Experience supporting C-suite and board-level executives.
• Excellent written and verbal communication in English; knowledge of Spanish, Ukrainian, or Russian is a plus.
• Proven experience managing international executive travel, including flights, accommodations, visas, itineraries, travel budgets, and expense administration.
• Proficiency with productivity and collaboration tools; familiarity with delivery or project environments is a strong advantage.

Responsibilities

• Manage the EVP Global Delivery's calendar across multiple time zones and resolve conflicts.
• Arrange and manage travel, including flights, hotels, transportation and visas; prepare itineraries and expense reports.
• Act as main contact between EVP, Executive Committee and delivery teams; coordinate distributed teams.
• Prepare materials for Board and Executive Committee meetings; collect inputs and track action items.
• Support the delivery leadership cadence with agendas and pre-read materials; capture minutes and follow up.
• Maintain a consolidated tracker of delivery commitments and provide status reports with risks.
• Perform other required responsibilities with confidentiality.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Microsoft Office

Cross-cultural teams

Multitasking

Tools

Microsoft Office

Job description

We are seeking a highly organized and proactive Executive Assistant to provide primary support to the Executive Vice President Global Delivery, while also assisting the wider delivery leadership team as needed to ensure client commitments are met and operations run smoothly. Sitting at the heart of the delivery organization, this role will help maintain and improve the internal processes that keep delivery leadership effective, coordinate the flow of information between delivery teams, leadership, and clients, and ensure delivery priorities stay aligned with organizational goals and commitments. Responsibilities: Manage the EVP Global Delivery's calendar, scheduling internal and external stakeholder meetings across multiple time zones, resolving conflicts, protecting focus time, and flagging requests that require urgent attention. Arrange and manage all travel for the EVP Global Delivery, including flights, hotels, transportation, and visas where needed, preparing detailed itineraries for client visits and site engagements and processing expense reports with accuracy and discretion. Act as a point of contact between the EVP Global Delivery, the Executive Committee, and delivery teams, routing requests to the right people, communicating decisions and priorities, and coordinating distributed teams across time zones. Prepare the EVP Global Delivery's materials for Board and Executive Committee meetings, collecting inputs from delivery teams, assembling and formatting the meeting pack, recording minutes, and tracking resulting action items through to completion. Support the delivery leadership meeting cadence by building agendas, collecting and distributing pre-read materials, taking minutes, and following up with action owners until every item is closed. Maintain a consolidated tracker of delivery commitments, including project milestones, client deliverables, escalations, and cross-functional dependencies, providing the EVP Global Delivery with regular status reports that highlight items at risk, while handling sensitive information with strict confidentiality. Perform other responsibilities as reasonably required in alignment with the purpose of the role.

Responsibilities:

Manage the EVP Global Delivery's calendar, scheduling internal and external stakeholder meetings across multiple time zones, resolving conflicts, protecting focus time, and flagging requests that require urgent attention. Arrange and manage all travel for the EVP Global Delivery, including flights, hotels, transportation, and visas where needed, preparing detailed itineraries for client visits and site engagements and processing expense reports with accuracy and discretion. Act as a point of contact between the EVP Global Delivery, the Executive Committee, and delivery teams, routing requests to the right people, communicating decisions and priorities, and coordinating distributed teams across time zones. Prepare the EVP Global Delivery's materials for Board and Executive Committee meetings, collecting inputs from delivery teams, assembling and formatting the meeting pack, recording minutes, and tracking resulting action items through to completion. Support the delivery leadership meeting cadence by building agendas, collecting and distributing pre-read materials, taking minutes, and following up with action owners until every item is closed. Maintain a consolidated tracker of delivery commitments, including project milestones, client deliverables, escalations, and cross-functional dependencies, providing the EVP Global Delivery with regular status reports that highlight items at risk, while handling sensitive information with strict confidentiality. Perform other responsibilities as reasonably required in alignment with the purpose of the role.

5+ years of experience in an executive assistant or senior administrative role reporting directly to upper management, ideally supporting delivery, operations, or client-facing leadership. Demonstrated achievements supporting C-suite and board-level executives, with strong organizational skills to manage multiple priorities and stakeholders. Exceptional written and verbal communication skills in English, knowledge of Spanish, Ukrainian, or Russian is considered a plus. Ability to maintain strict confidentiality and handle sensitive company and client information with discretion. Proven experience managing international executive travel, including flights, accommodations, visas, itineraries, travel budgets, and expense administration. Proficiency in Microsoft Office and other productivity and collaboration tools, with an aptitude for learning new software and systems; familiarity with delivery or project environments (e.g., project governance, milestone tracking, client reporting) is a strong advantage. Flexible, proactive team player comfortable in fast-paced, high-growth environments, confident working with remote and distributed teams across multiple time zones.

We offer:

• Culture of Relentless Performance : join an unstoppable technology development team with a 99% project success rate and more than 30% year-over-year revenue growth.
• Competitive Pay and Benefits : enjoy a comprehensive compensation and benefits package, including health insurance, and a relocation program.
• Work From Anywhere Culture : make the most of the flexibility that comes with remote work.
• Growth Mindset : reap the benefits of a range of professional development opportunities, including certification programs, mentorship and talent investment programs, internal mobility and internship opportunities.
• Global Impact : collaborate on impactful projects for top global clients and shape the future of industries.
• Welcoming Multicultural Environment : be a part of a dynamic, global team and thrive in an inclusive and supportive work environment with open communication and regular team-building company social events.
• Social Sustainability Values : join our sustainable business practices focused on five pillars, including IT education, community empowerment, fair operating practices, environmental sustainability, and gender equality.
• * Miratech is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.

Miratech helps visionaries change the world. We are a global IT services and consulting company that brings together enterprise and start-up innovation. Today, we sup