Events and Project Manager

Ecorys UK; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Health insurance

Pension plan (PPK)

Learning and development via Ecorys G|

Job summary

Ecorys Polska is seeking an experienced Events and Project Manager to design, manage and deliver professional events and projects for clients in Poland. You will oversee the full lifecycle from concept to delivery, including online and hybrid formats, budgets and evaluation.

You will work with multidisciplinary teams, coordinate venues and suppliers, manage speakers and participants, and ensure high-quality outputs on time and within budget, while building strong client relationships.

Qualifications

• Proven experience in event management and project management.
• Experience delivering events from concept to completion.
• Experience with online and hybrid formats.
• Excellent communication and client management skills.
• Polish language is an advantage.

Responsibilities

• Design and deliver conferences, seminars, workshops and panels.
• Manage events end-to-end including budgets and logistics.
• Coordinate venues, catering, technical production, travel and suppliers.
• Manage speakers, moderators, participants and project partners.
• Oversee registration and participant communications.
• Support proposals and tenders with event concepts and budgets.
• Work with research, communications and project teams.

Skills

Event management

Project management

Conference production

Budgeting

Stakeholder management

Attention to detail

English fluency

Tools

Microsoft Office

Online event platforms

Hybrid event tech

Job description

Events and Project Manager

Department: Social Research

Employment Type: Full Time

Location: Warsaw, Poland

Description

Ecorys Polska has been part of the Ecorys Group since 1997 and is a leading provider of evaluation, research, consultancy and project management services in Poland.

We are looking for an experienced and highly organised Event & Project Consultant to design, manage and deliver professional events and projects for our clients, primarily in Poland.

The role

You will manage events ranging from large-scale conferences and public events to expert seminars, workshops and policy panels, including online and hybrid formats. You will take ownership of the full event lifecycle — from concept, planning and budgeting through production and delivery to evaluation and follow-up.

The role also includes managing non-event projects and workstreams, working with multidisciplinary teams and clients to deliver high-quality outputs on time and within budget.

Experience with public-sector clients, EU institutions, international organisations or similar institutional clients is highly desirable.

Key Responsibilities

• Design and deliver conferences, seminars, workshops, panels, stakeholder meetings and other professional events.


• Manage events end-to-end, including concepts, agendas, budgets, logistics, production, delivery and reporting.


• Coordinate venues, technical production, catering, interpretation, travel, accommodation and suppliers.


• Manage speakers, moderators, experts, participants and project partners.


• Oversee registration and participant communications where required.


• Manage budgets, timelines, procurement, suppliers and contractual deliverables.


• Maintain strong client relationships and ensure delivery meets client and Ecorys standards.


• Identify risks, resolve operational issues and keep projects on track.


• Manage non-event projects and workstreams, including planning, coordination, budgets and deliverables.


• Support proposals and tenders with event concepts, delivery approaches, budgets and project plans.


• Work closely with research, communications and project teams across Ecorys.

What you will bring

• Proven experience in event management, project management or conference production.


• Experience independently delivering professional events from concept to completion.


• Experience across different event formats and scales, including online and hybrid events.


• Strong organisational, project management and prioritisation skills.


• Experience managing budgets, schedules, suppliers and multiple stakeholders.


• Excellent communication and client management skills.


• A proactive, solutions-focused approach and the ability to remain calm under pressure.


• Strong attention to detail and the ability to see the bigger project picture.


• Confidence working independently and managing non-event projects.


• Proficiency in Microsoft Office and commonly used online event and collaboration platforms.


• Fluent written and spoken English; Polish is an advantage.

Experience with public procurement, framework contracts or EU-funded projects would be an additional advantage.

Our Offer

At Ecorys, you will become part of an international organization of highly motivated professionals who tackle social challenges. We offer a stimulating and flexible working environment where your ideas and growth are valued.

• A compensation package relevant on the successful candidates experience and seniority and the scope of responsibilities.


• Hybrid working arrangement (remote/Warsaw), based in Poland


• Full-time engagement, in accordance with Polish regulations;


• Health insurance, Pension plan (PPK) and other benefits in accordance with company policy;


• Access to learning and professional development through the Ecorys Global Academy;


• Opportunity to work on high-profile projects for Polish and international clients, including public institutions and EU bodies.