Event Coordinator - Premium MICE & Hospitality

Highline Warsaw; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Medical care

Multisport card

Life insurance

Office in center Warsaw

International work environment

Job summary

Highline Warsaw, a new attraction at the top of Varso Tower, is seeking an energetic events coordinator to help plan and execute premium experiences in the heart of Warsaw. You will intercept leads, develop briefs, and coordinate with F&B, Guest Experience, and external suppliers to deliver flawless events.

The role requires at least 2 years in events or hospitality, excellent organizational and communication skills, and solid English (B2+).

Qualifications

• Minimum of 2 years of experience in the event, hospitality or MICE industry in positions related to event coordination or creation.
• Excellent organizational, communication and interpersonal skills.
• Ability to work effectively with multiple departments and external partners.
• High personal culture and ability to represent a premium brand.
• Attention to detail, self-reliance, and resistance to stress.
• Good knowledge of English (B2 level or higher).

Responsibilities

• Intercepting confirmed leads from the Sales Manager and supporting the bid preparation process.
• Develop detailed briefs and schedules for events.
• Coordinate with internal departments (F&B, Guest Experience, etc.) and external suppliers.
• Prepare and communicate a detailed event charter (function sheet) to enable operational teams to effectively execute the event.
• Maintain ongoing communication with the client during the planning and execution stages of the event (confirmations, changes, checklists).
• Participation in pre-event meetings.
• Ensure compliance of operations with applicable brand standards and safety requirements.
• Represent Highline Warsaw at industry events, presentations and B2B meetings.
• Prepare post-event reports and recommendations for improvements.

Skills

Organizational skills

Communication

Interpersonal skills

English proficiency

Job description

Highline Warsaw, a new attraction at the top of Varso Tower, is seeking an energetic events coordinator to help plan and execute premium experiences in the heart of Warsaw. You will intercept leads, develop briefs, and coordinate with F&B, Guest Experience, and external suppliers to deliver flawless events.

The role requires at least 2 years in events or hospitality, excellent organizational and communication skills, and solid English (B2+).