EMEA Proctoring & Training Coordinator - Hybrid

Boston Scientific; Warszawa; Hybrid; PLN 52,000 - 76,000; Full time

Benefits offered by this job

Great Place to Work (Poland)

Hybrid work model

Professional development

Career growth opportunities

Multisport/Culture card

Lunch card

Life insurance

Language courses

Employee Assistance Program

ESPP

Internal events

Job summary

Boston Scientific Poland seeks an EDUCARE Proctor Bureau Coordinator to coordinate proctoring activities across the EMEA region and manage training logistics in collaboration with internal teams and external partners.

You will handle contracts, documentation, and invoicing while ensuring compliance with regulatory standards and internal policies, contributing to impactful medical education initiatives in an international setting.

Qualifications

• Bachelor’s or Master’s degree in a related field.
• 3–5 years of relevant experience in event organization or coordination.
• Fluent English; knowledge of French/Spanish/Italian is a plus.

Responsibilities

• Coordinate proctoring activities across the EMEA region.
• Organize travel arrangements and logistics with partners.
• Manage proctoring requests and proctors' availability schedules.
• Support progression of physicians through training programs.
• Coordinate contracts and documentation for healthcare professionals.
• Manage and follow up on proctors' invoices and documentation.
• Organize meetings and training sessions with healthcare professionals.
• Maintain relationships with professionals, internal stakeholders, and external service providers.
• Prepare monthly KPI reports for proctoring activities.
• Maintain and update professional information in the eCare platform.
• Identify discrepancies or issues in the eCare platform.
• Support continuous improvement and regulatory compliance.

Skills

Fluent English

Organizational skills

Communication skills

Stakeholder management

Education

Bachelor’s degree

Master’s degree

Related field

Tools

Salesforce Sales Cloud

SharePoint

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Boston Scientific Poland seeks an EDUCARE Proctor Bureau Coordinator to coordinate proctoring activities across the EMEA region and manage training logistics in collaboration with internal teams and external partners.

You will handle contracts, documentation, and invoicing while ensuring compliance with regulatory standards and internal policies, contributing to impactful medical education initiatives in an international setting.