EMEA Proctor Bureau Coordinator, Medical Education (Hybrid)

Boston Scientific; Województwo mazowieckie; Hybrid; PLN 125,000 - 180,000; Full time

Benefits offered by this job

Private health care

Multisport/Culture card

Lunch card

Life insurance

Language courses

Employee Assistance Program

Employee Stock Purchase Plan (ESPP)

Job summary

Boston Scientific Poland is seeking an EDUCARE Proctor Bureau Coordinator, EMEA, to coordinate proctoring activities and training logistics across the EMEA region. You will work with healthcare professionals, travel partners, and internal teams to ensure compliant, efficient programs.

The role requires strong organizational and communication skills, a university degree, and 3–5 years in event coordination or admin support. Fluency in English is essential; additional EU languages are a plus.

Qualifications

• Bachelor's or Master's degree in Communications, Sales, Marketing, Business Administration, or related field.
• 3–5 years of experience in event organization, coordination, or administrative support.
• Experience in the medical device industry is a plus.
• Fluent English in written and spoken forms; knowledge of other EU languages is a plus.
• Experience with business platforms and collaboration tools (Salesforce Sales Cloud, SharePoint).
• Proficiency in Microsoft Office applications (Excel, Outlook, PowerPoint).
• Strong organizational and coordination skills to manage multiple activities.
• Excellent communication and interpersonal abilities, including interaction with senior stakeholders.
• Customer-oriented mindset with calm, professional handling of challenging situations.
• Strong attention to detail and documentation discipline.
• Ability to work independently and with international, cross-functional teams.
• Proactive, solution-oriented attitude with a focus on process improvement.
• Team player with collaborative mindset.

Responsibilities

• Coordinate proctoring activities across the EMEA region, ensuring efficient planning and execution of training sessions.
• Organize travel arrangements, scheduling, and logistics with internal teams and external partners.
• Manage proctoring requests and maintain availability schedules.
• Support progression of physicians through training programs while ensuring compliance.
• Coordinate administrative processes related to healthcare professional engagements, including contracts and documentation.
• Manage and follow up on proctors' invoices and supporting documentation.
• Organize meetings and training sessions with healthcare professionals, ensuring logístical support.
• Maintain relationships with healthcare professionals, internal stakeholders and external providers.
• Prepare monthly KPI reports and monitor proctoring activities and performance.
• Maintain and update healthcare professional info and certification records in eCare platform.
• Identify, document, and report discrepancies or issues in the eCare platform.
• Support continuous improvement initiatives for efficiency and service quality.
• Ensure compliance with regulatory requirements and internal standards.

Skills

Fluent English

Project coordination

Stakeholder management

Multitasking

Communication

Education

Bachelor's or Master's in Communications/Marketing/Business

Tools

Salesforce Sales Cloud

SharePoint

Microsoft Office (Excel, Outlook, PowerPoint)

Job description

Boston Scientific Poland is seeking an EDUCARE Proctor Bureau Coordinator, EMEA, to coordinate proctoring activities and training logistics across the EMEA region. You will work with healthcare professionals, travel partners, and internal teams to ensure compliant, efficient programs.

The role requires strong organizational and communication skills, a university degree, and 3–5 years in event coordination or admin support. Fluency in English is essential; additional EU languages are a plus.