EMEA EHS & Emergency Prep Admin

Jones Lang LaSalle Incorporated; Warszawa; On-site; PLN 89,000 - 134,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking an EMEA E-Prep EHS Admin to coordinate and administer Emergency Preparedness programmes across the EMEA region. You will manage documentation, drills, site compliance, and dashboards, enabling accurate reporting and continuous improvement.

This role suits organized, safety-focused professionals who can collaborate with regional EHS managers and site teams across multiple countries, driving emergency readiness and data-driven insights within a global

Qualifications

• Bachelor's degree or equivalent in Health & Safety, Facilities Management, Emergency Management, or a related field.
• 1–3 years of experience in EHS administration, emergency preparedness, or facilities coordination.
• Knowledge of emergency preparedness regulations and standards applicable within EMEA.
• Experience with facilities management or EHS reporting tools.
• Strong organisational and administrative skills with the ability to work with data streams.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Strong written and verbal communication skills in English.
• Ability to work independently, take initiative, and adapt to shifting priorities.

Responsibilities

• Coordinate and schedule emergency drills (fire, evacuation, shelter-in-place, table-top exercises) across EMEA sites
• Maintain and update Emergency Preparedness documentation, including Emergency Response Manuals (ERMs), Emergency Action Plans (EAPs), floor plans, and emergency contact lists
• Monitor site compliance with E-Prep requirements and raise gaps to regional EHS managers
• Support the maintenance and accuracy of E-Prep dashboards and reporting tools
• Track and follow up on corrective actions arising from drills, audits, and inspections through to closure
• Coordinate Fire Marshal/Warden and First Aider programmes, including training records, appointment tracking, and volunteer roster management
• Assist with E-Prep-related audits, inspections, and risk assessments
• Liaise with site teams to ensure emergency equipment inspections (e.g., fire extinguishers, EPK, AEDs, first aid kits, etc.) are current and fully documented
• Prepare regular E-Prep status reports and KPI summaries for leadership
• Support the review and closure of E-Prep work orders within facility management systems
• Provide ad-hoc administrative support to the regional EHS and FM teams as workload and priorities require
• Assist with data entry, document formatting, and record-keeping across EHS programmes
• Help maintain shared drives, filing systems, and knowledge repositories
• Support other EHS programme areas (e.g., Corrective Actions Tracker, incident reporting, etc) during peak periods or as directed by the regional EHS managers

Skills

English communication

Organisational skills

Education

Bachelor's degree or equivalent in Health & Safety, Facilities Management, Emergency Management, or related field

Tools

Microsoft Excel

PowerPoint

Word

EHS reporting tools

Job description

Jones Lang LaSalle Incorporated is seeking an EMEA E-Prep EHS Admin to coordinate and administer Emergency Preparedness programmes across the EMEA region. You will manage documentation, drills, site compliance, and dashboards, enabling accurate reporting and continuous improvement.

This role suits organized, safety-focused professionals who can collaborate with regional EHS managers and site teams across multiple countries, driving emergency readiness and data-driven insights within a global