Document specialist

Girteka group; Poznań; In loco; PLN 40.000 - 65.000; Tempo pieno

Descrizione del lavoro

Girteka group is seeking a Document Specialist in Poznań to handle clerical duties, process and reconcile documents, and compile reports. You will interact with drivers, suppliers, and staff to ensure accuracy and timely exchange of information.

Proficiency in SAP, Dynamics AX, and MS Office is required, with Russian as a must and Polish/English as working languages. The role involves maintaining document control, updating registries, and supporting the acquisition, sale, and re-registration of

Competenze

• Fluent in Russian; conversational Polish and English.
• Proficient with SAP and Microsoft Dynamics AX; strong MS Word/Excel.
• Experience with document processing, filing, and report compilation is preferred.

Mansioni

• Verify that tractor unit and trailer documents are complete and up to date.
• Maintain and update internal spreadsheets, registries, and the electronic queue.
• Process and issue documents to drivers and company employees.
• Prepare documentation for vehicle acquisition, sale, re-registration, and ownership changes.
• Check availability of keys, fuel cards, and document packages; order duplicates as needed.
• Conduct inventory checks of documents, keys, and documentation sets.
• Liaise with drivers regarding documentation, vehicle handover, and liability.

Conoscenze

Russian

Polish

English

Strumenti

SAP

Microsoft Dynamics AX

MS Word

MS Excel

MS Teams

Descrizione del lavoro

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Document specialist

About the role

Perform clerical duties such as document processing, record keeping, and report compilation. Receive, classify, reconcile, consolidate, and/or summarize documents and information. Maintain record of documents processed and control to assure completion. Compile regular and special reports, drawing data from a variety of sources within and outside of the department. Contact customers, suppliers or organization employees outside the immediate work area to exchange information. At more senior levels, supervise and coordinatethe work of other clerks.

What you will do:

• Verifying that documents for tractor units and trailers are complete and up to date.
• Daily maintenance and updating of internal spreadsheets, registries, and the electronic queue.
• Receiving, verifying, processing, and issuing documents to drivers and company employees.
• Preparing documentation for the acquisition, sale, re-registration, and change of ownership of vehicles.
• Verifying the availability of keys, fuel cards, and the completeness of document packages.
• Ordering duplicates of lost documents and license plates.
• Conducting inventory checks of documents, keys, and documentation sets.
• Liaising with drivers regarding documentation, vehicle preparation and handover, and material liability.

What we expect from you:

• Language proficiency: Russian — fluent.
• Polish — conversational and written proficiency.
• English — conversational and written proficiency.
• Proficiency in the following software: SAP, Microsoft Dynamics AX (Axapta).
• Microsoft Office: Word, Excel.
• Microsoft Teams.