Fleet Documentation Specialist

Girteka group; Poznań; On-site; PLN 40,000 - 65,000; Full time

Job summary

Girteka group is seeking a Document Specialist in Poznań to handle clerical duties, process and reconcile documents, and compile reports. You will interact with drivers, suppliers, and staff to ensure accuracy and timely exchange of information.

Proficiency in SAP, Dynamics AX, and MS Office is required, with Russian as a must and Polish/English as working languages. The role involves maintaining document control, updating registries, and supporting the acquisition, sale, and re-registration of

Qualifications

• Fluent in Russian; conversational Polish and English.
• Proficient with SAP and Microsoft Dynamics AX; strong MS Word/Excel.
• Experience with document processing, filing, and report compilation is preferred.

Responsibilities

• Verify that tractor unit and trailer documents are complete and up to date.
• Maintain and update internal spreadsheets, registries, and the electronic queue.
• Process and issue documents to drivers and company employees.
• Prepare documentation for vehicle acquisition, sale, re-registration, and ownership changes.
• Check availability of keys, fuel cards, and document packages; order duplicates as needed.
• Conduct inventory checks of documents, keys, and documentation sets.
• Liaise with drivers regarding documentation, vehicle handover, and liability.

Skills

Russian

Polish

English

Tools

SAP

Microsoft Dynamics AX

MS Word

MS Excel

MS Teams

Job description

Girteka group is seeking a Document Specialist in Poznań to handle clerical duties, process and reconcile documents, and compile reports. You will interact with drivers, suppliers, and staff to ensure accuracy and timely exchange of information.

Proficiency in SAP, Dynamics AX, and MS Office is required, with Russian as a must and Polish/English as working languages. The role involves maintaining document control, updating registries, and supporting the acquisition, sale, and re-registration of