Document Archiving & Flow Management Junior Specialist

Nexi Group; Kielce; On-site; PLN 52,000 - 72,000; Full time

Job summary

Nexi Group in Kielce is seeking a junior specialist to handle document archiving and flow management. The role focuses on entering contracts, annexes, terminations, and other documents into internal systems, ensuring accuracy and accessibility.

You will support settlements and collaborate with merchants, contractors, and other departments, using dedicated programs and MS Office. This entry-level position offers training and growth within an international PayTech environment.

Qualifications

• Fluency in Polish, both spoken and written.
• At least 1 year of experience in office or administrative work.
• Basic experience working with operational documentation—entering, verifying, and sharing documents according to procedures.
• Higher education in economics, administration, etc.
• Basic knowledge of tools supporting business processes and MS Office.
• Attention to detail and accuracy of data and documents.

Responsibilities

• Document handling – entering contracts, annexes, terminations and other documents into internal systems, verifying and making them available.
• Support for settlements – accounting and settlement tasks related to cooperation with merchants.
• Operational contact – collaborate with contractors, sales reps, service technicians and other departments.
• Handling tools and programs – use dedicated programs that support administrative processes.
• Documentation resource control – monitor inventory levels, missing contracts and documents, and log them.
• Archiving – prepare records and send for archiving or disposal per procedures.
• Document workflow management – process document requests, manage access to scans and originals.

Skills

Polish fluency

Admin/office experience

Documentation handling

Attention to detail

Time management

Organizational skills

Education

Higher education in economics/administration

Tools

MS Office

Job description

Job Description

What if your next job lets you simplify payments for millions, every single day?

Join Nexi and be part of a collaborative, inclusive workplace where you can learn, grow, and make an impact everyday.

About Nexi

At Nexi, we're simplifying the future of digital payments. As one of Europe's leading payment companies, we combine international scale with the dynamism of a fast-moving tech company. With over 9,000 colleagues across more than 25 countries, we're shaping how people and businesses pay and interact every day. Here, your skills, curiosity, and ambition don't just support the business. They help shape what comes next.

Your Everyday at Nexi

As a Document Archiving & Flow Management Junior Specialist , you’ll join a collaborative and forward-thinking team based in Kielce.

About Your Future Role

In this position, you will:

• Document handling – Entering contracts, annexes, terminations, and other documents related to the ongoing project into internal systems, checking them, and making them available


• Support for settlements – carrying out accounting and settlement tasks around processes related to cooperation with Merchants.


• Operational contact – working together with contractors, sales representatives, service technicians, and other departments regarding the tasks at hand.


• Handling tools and dedicated programs – using dedicated programs and systems that support operational and administrative processes.


• Documentation resource control – monitoring inventory levels, missing contracts and documents, and filling them in.


• Archiving – preparing document records and sending them for archiving or disposal according to internal procedures.


• Document workflow management – handling document requests, managing access to scans and originals, preparing and sharing scans.

What We Value In You

We’re looking for someone eager to make a difference. Here’s what we value:

Essential Qualifications

• Fluency in Polish, both, spoken and written.


• At least 1 year of experience in office or administrative work.


• Basic experience working with operational documentation – entering, verifying, and sharing documents according to procedures.


• Higher education in economics, administration, etc.


• Basic knowledge of tools and programs supporting business processes, good knowledge of computer use and MS Office.


• Attention to detail and accuracy of the data entered and the documents handled.

Bonus Skills

• The ability to organize your own work and meet deadlines.


• Ability to work under time pressure


• Willingness to learn and develop operational and technical skills, quick at picking up knowledge

Even if you don’t check every box, your unique potential and willingness to learn could set you apart.

What’s in it for You

• Attractive salary and a competitive benefits package to reward your expertise and contributions


• Tech equipment: Get the tools you need to succeed, including the latest technology to support your work


• Join an international team: Collaborate with experts from across Europe and bring your ideas to life in a dynamic, global environment


• Grow and develop: Gain hands-on experience and structured training through our PayTech University, designed to accelerate your career and help you reach your full potential

Life and Culture at Nexi

Working at Nexi means collaborating across teams, markets, and disciplines to solve complex challenges and deliver meaningful results. You'll be part of an environment where knowledge sharing, continuous improvement, and teamwork are part of everyday life. Discover more about our culture, values, and what it's like to be part of Nexi on our Life at Nexi page.

Diversity and Inclusion Commitment

At Nexi, diversity and inclusion are at the heart of who we are. By embracing differences and fostering respect, we build a culture where every individual has the opportunity to learn, grow, and succeed.

Next starts with you, everyday

At Nexi, our next idea, our next innovation, starts with you. Join us today.