Junior Document Archiving & Workflow Specialist

Nexi Group; Kielce; On-site; PLN 52,000 - 72,000; Full time

Job summary

Nexi Group in Kielce is seeking a junior specialist to handle document archiving and flow management. The role focuses on entering contracts, annexes, terminations, and other documents into internal systems, ensuring accuracy and accessibility.

You will support settlements and collaborate with merchants, contractors, and other departments, using dedicated programs and MS Office. This entry-level position offers training and growth within an international PayTech environment.

Qualifications

• Fluency in Polish, both spoken and written.
• At least 1 year of experience in office or administrative work.
• Basic experience working with operational documentation—entering, verifying, and sharing documents according to procedures.
• Higher education in economics, administration, etc.
• Basic knowledge of tools supporting business processes and MS Office.
• Attention to detail and accuracy of data and documents.

Responsibilities

• Document handling – entering contracts, annexes, terminations and other documents into internal systems, verifying and making them available.
• Support for settlements – accounting and settlement tasks related to cooperation with merchants.
• Operational contact – collaborate with contractors, sales reps, service technicians and other departments.
• Handling tools and programs – use dedicated programs that support administrative processes.
• Documentation resource control – monitor inventory levels, missing contracts and documents, and log them.
• Archiving – prepare records and send for archiving or disposal per procedures.
• Document workflow management – process document requests, manage access to scans and originals.

Skills

Polish fluency

Admin/office experience

Documentation handling

Attention to detail

Time management

Organizational skills

Education

Higher education in economics/administration

Tools

MS Office

Job description

Nexi Group in Kielce is seeking a junior specialist to handle document archiving and flow management. The role focuses on entering contracts, annexes, terminations, and other documents into internal systems, ensuring accuracy and accessibility.

You will support settlements and collaborate with merchants, contractors, and other departments, using dedicated programs and MS Office. This entry-level position offers training and growth within an international PayTech environment.