Customs Specialist (Export)

Customs Support Group; Warszawa; On-site; PLN 60,000 - 100,000; Full time

Job summary

Customs Support Group in Warsaw is looking for a skilled Customs Operations Specialist to ensure compliant and timely export processes. You will prepare and verify customs declarations and coordinate with authorities and internal teams to guarantee smooth international goods movement.

Fluency in German and English is required for effective communication. The role requires independent work, strong knowledge of customs law, and a proactive approach to resolving irregularities in procedures.

Qualifications

• Ability to independently prepare and review customs declarations.
• Strong knowledge of customs law and related procedures.
• Excellent organizational skills and ability to prioritize tasks.
• Professional communication with customers, authorities, and stakeholders.
• Decisive in resolving irregularities in customs procedures.

Responsibilities

• Prepare export declarations for EU exports (via ATLAS).
• Prepare all required customs declarations and documentation in line with regulations.
• Execute formal customs procedures for exports per legal requirements.
• Coordinate with customs authorities and internal departments regarding export processes.
• Maintain clear documentation of all customs clearance activities.
• Communicate with customers in German and English.

Skills

Customs declarations

Export compliance

Stakeholder communication

German/English communication

Independent work

Tools

ATLAS

Job description

Purpose Of The Position / Responsibilities

The purpose of this position is to ensure the compliant, efficient, and timely execution of all customs-related processes within export operations. The role is responsible for preparing and verifying customs declarations, as well as ensuring compliance with all applicable customs and tax regulations. In addition, the position involves communication and coordination with customers, authorities, and internal stakeholders to ensure smooth international goods movement and proper, transparent customs clearance procedures.

Areas of Responsibility

Customs Operations

• Preparation of export declarations for exports from the EU (currently via ATLAS)
• Preparation of all required customs declarations and documentation in compliance with customs and tax regulations
• Execution of all formal customs procedures for exports in accordance with legal requirements
• Port registrations for Hamburg ZAPP (HDS, GM01, ASUMA-WKS)
• Port registrations for western ports (PORTBASE, BHT, WHT, APCS)
• Preparation of preferential trade documents (T2L/F, ATR, EUR.1, and similar documents)

Customer Management

• Responding to customer inquiries regarding customs-related matters
• Ensuring a service-oriented and customer-focused approach when dealing with internal and external customers

Stakeholder Management

• Cooperation with customs authorities, including the submission of customs-related documentation
• Coordination with other operational departments regarding import and export processes
• Independent collaboration with authorities and internal departments in the event of customs-related irregularities

Communication Responsibilities

• Clear and accurate coordination with customs authorities and internal departments
• Documentation of all relevant customs clearance activities and transactions
• Communication in German and English within international supply chains

Competencies

• Professional expertise to independently prepare and review customs declarations
• Decision-making authority in handling and resolving irregularities in customs procedures
• Responsibility for the accurate determination and documentation of customs duties and import levies
• Application of in-depth knowledge of customs law and related procedures
• Ability to work independently, prioritize tasks, and organize workload effectively
• Confident interaction with customers, authorities, and internal stakeholders