CRM & Sales Technology Administrator (HubSpot)

IFS; Województwo mazowieckie; Hybrid; PLN 90,000 - 150,000; Full time

Benefits offered by this job

Hybrid work model

26 vacation days + birthday/CSR days

Private medical care

Multisport card

Life insurance

Wellbeing programs

Job summary

IFS is seeking a Sales Technology Specialist (Administrator) in Warsaw to own the day-to-day administration of the sales tech stack, starting with HubSpot and DealHub. You will manage access, configurations and reporting, acting as the bridge between sales, marketing operations and IT to improve adoption and efficiency.

You will collaborate closely with Marketing Operations and enable the sales team with governance, templates and guidance while ensuring data quality and compliant processes.

Qualifications

• 2–4 years of hands-on experience administering a CRM or sales technology platform, ideally HubSpot.
• Practical understanding of user management, permissions and role-based access in a commercial system.
• Exposure to sales enablement, training or user support activity.
• Experience collaborating with Sales Ops and/or Marketing Ops teams.
• Familiarity with sales intelligence and prospecting tools such as Demandbase One, Lusha or LinkedIn Sales Navigator.
• Comfortable with basic commercial administration - purchase orders, receipting, licence tracking and vendor correspondence.
• HubSpot certifications preferred.
• Fluent English, written and spoken; based in Poland.

Responsibilities

• Manage HubSpot user access for the sales organisation, including onboarding, offboarding, seat allocation and permission sets.
• Maintain role mapping and teams structure within systems.
• Manage licence allocation and user access across the sales technology estate, including Demandbase, LinkedIn Sales Navigator, Lusha, ZoomInfo, HubSpot, DealHub.
• Own the sales technology access request queue end to end, processing user application requests through the IFS service request process and acting as the single point of administration for sales tool access.
• Deliver minor configuration, field changes and additional functionality for sales tools within governance and CAB approval.
• Produce and maintain user usage and adoption reporting for sales leadership.
• Monitor data flow between HubSpot and IFS CRM from a sales perspective; partner with Marketing Operations on shared configuration and updates.
• Provide financial and commercial administration for the sales technology stack, including procurement support and budget queries.
• Act as the first point of contact for sales tooling vendors; coordinate with Procurement, Finance and Legal on contractual and renewal queries.

Skills

CRM administration

User management

Stakeholder engagement

Cross-functional collaboration

Attention to detail

Tools

HubSpot

Demandbase

LinkedIn Sales Navigator

Lusha

ZoomInfo

DealHub

Job description

IFS is seeking a Sales Technology Specialist (Administrator) in Warsaw to own the day-to-day administration of the sales tech stack, starting with HubSpot and DealHub. You will manage access, configurations and reporting, acting as the bridge between sales, marketing operations and IT to improve adoption and efficiency.

You will collaborate closely with Marketing Operations and enable the sales team with governance, templates and guidance while ensuring data quality and compliant processes.