Country Project Manager Assistant

SOFTSWISS; Warszawa; On-site; PLN 90,000 - 120,000; Full time

Benefits offered by this job

Private health insurance

Sports benefits

Mental Health Program

Free English lessons (online)

Local language courses

Paid time off

Maternity leave support

Referral program rewards

Upskilling, workshops, and conferences

Job summary

SOFTSWISS is seeking a Country Project Manager Assistant to support strategic cross-functional and regulatory projects in Warsaw. You will collaborate with internal teams, regulators and external legal advisors to move initiatives forward while ensuring accurate documentation and timely licensing compliance.

You’ll plan through execution, bring structure to complex workflows, and keep stakeholders informed with clear reporting and up-to-date records in Jira and Confluence.

Qualifications

• Bachelor’s degree in Law or equivalent legal education.
• Experience in project coordination, legal operations, compliance, or a similar role.
• English at B2 level or above.
• Russian at C2 level.
• Strong organisational, analytical, and documentation skills.

Responsibilities

• Support strategic cross-functional projects from planning through execution, coordinating stakeholders and helping ensure timely delivery.
• Manage several parallel initiatives by tracking deadlines, dependencies, risks, and follow-ups with responsible teams.
• Support the process of obtaining and maintaining gambling licences, coordinating licensing activities and monitoring regulatory requirements.
• Prepare, review, organise, and maintain project and legal documentation with a high level of accuracy.
• Coordinate communication with regulators, external legal advisors, and internal stakeholders, including tracking regulatory obligations and monthly or quarterly reporting deadlines.
• Maintain clear and up-to-date project documentation in Jira and Confluence, improving processes and ensuring transparency across projects.
• Coordinate meetings, prepare agendas, capture decisions and action items, and follow up to keep agreed next steps moving.

Skills

English (B2)

Russian (C2)

Organisational skills

Documentation skills

Education

Bachelor's degree in Law

Tools

Jira

Confluence

Job description

Overview:

SOFTSWISS is hiring a Country Project Manager Assistant to support strategic cross-functional and regulatory projects. You’ll work closely with internal teams, regulators, and external legal advisors, helping projects move forward smoothly while keeping documentation, deadlines, and licensing requirements under control.

Purpose of the Role:

You’ll support projects from planning through execution, bringing structure to complex workflows and ensuring stakeholders have the information they need to deliver on time. Your work will also contribute to gambling licensing and regulatory processes by keeping documentation accurate, obligations visible, and communication well coordinated.

Key Responsibilities:

• Support strategic cross-functional projects from planning through execution, coordinating stakeholders and helping ensure timely delivery.

• Manage several parallel initiatives by tracking deadlines, dependencies, risks, and follow-ups with responsible teams.

• Support the process of obtaining and maintaining gambling licences, coordinating licensing activities and monitoring regulatory requirements.

• Prepare, review, organise, and maintain project and legal documentation with a high level of accuracy.

• Coordinate communication with regulators, external legal advisors, and internal stakeholders, including tracking regulatory obligations and monthly or quarterly reporting deadlines.

• Maintain clear and up-to-date project documentation in Jira and Confluence, improving processes and ensuring transparency across projects.

• Coordinate meetings, prepare agendas, capture decisions and action items, and follow up to keep agreed next steps moving.

Required Experience:

• Bachelor’s degree in Law or equivalent legal education.

• Experience in project coordination, legal operations, compliance, or a similar role.

• English at B2 level or above.

• Russian at C2 level.

• Strong organisational, analytical, and documentation skills, with exceptional attention to detail.

• Ability to manage multiple priorities simultaneously and take full ownership of assigned responsibilities.

Nice to Have:

• Experience in the iGaming or gambling industry.

• Experience supporting gambling licensing projects.

• Understanding of corporate governance and company structures.

• Experience creating process documentation, guidelines, or internal knowledge bases.

• Hands-on experience with Jira and Confluence.

Our Benefits:

• Private health insurance

• Sports benefits

• Comprehensive Mental Health Program

• Free English lessons (online)

• Local language courses

• Paid time off

• Maternity leave support

• Referral program rewards

• Upskilling, internal workshops, and participation in professional conferences and corporate events