Contracting & Onboarding Specialist (Swedish)

Ework Group; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Job summary

Ework Group is seeking a Contracting and Onboarding Specialist to oversee the signing of assignments and manage contract administration for suppliers and clients. You will lead onboarding, control and approve time reports, and provide support to ensure smooth operations and issue resolution.

We value a candidate with a positive mindset, the ability to learn quickly, office experience, and strong Swedish language skills. Proficiency in MS Office and case management software is a plus.

Qualifications

• English – B2 level or higher is required.
• Swedish – B1/B2 or higher desirable.
• MS Office proficiency is essential.

Responsibilities

• Oversee the assignment signing process to ensure that all documentation is completed accurately and efficiently.
• Quality assurance of assignments in the internal database for proper tracking and record-keeping.
• Manage supplier and client assignment contracts, overseeing their administration and updates.
• Take responsibility for the onboarding process, ensuring a smooth transition for all new assignments.
• Control and approve non-auto-approved time reports to maintain accuracy and compliance.
• Provide internal and external support to address queries and resolve any issues related to assignments and contracts.

Skills

Swedish language skills

English (B2)

Patience

Attention to detail

Time management

Reliability

Service minded

Tools

MS Office

Job description

Hi, we are Ework Group - a consulting company with Scandinavian origin. We are looking for a motivated colleague to join our Contracting Team. If you are a well-organized person willing to learn new tools and looking to develop your experience working with Scandinavian languages, this role is perfect for you!

In the role of Contracting and Onboarding Specialist, you will oversee the assignment signing process and manage contract administration for both suppliers and clients. You will take responsibility for onboarding, controlling and approving time reports to ensure seamless operations. Additionally, you will provide internal and external support to maintain effective communication and issue resolution.

We hire for potential, not only previous experience.

We value transferable skills, a positive attitude, the ability to learn quickly, experience working in an office environment, and strong Swedish language skills.

Responsibility & Main Tasks

• Oversee the assignment signing process to ensure that all documentation is completed accurately and efficiently.
• Quality assurance of assignments in the internal database for proper tracking and record-keeping.
• Manage supplier and client assignment contracts, overseeing their administration and updates.
• Take responsibility for the onboarding process, ensuring a smooth transition for all new assignments.
• Control and approve non-auto-approved time reports to maintain accuracy and compliance.
• Provide internal and external support to address queries and resolve any issues related to assignments and contracts.

Accountability

• Accountable for the efficient execution of the assignment signing process.
• Responsible for managing the onboarding process and ensuring that all new assignments are properly integrated.
• Ownership of the contract management process for both suppliers and clients.
• Accountable for providing timely support and resolving issues for both internal and external stakeholders.

Requirements:

• MS Office
• Case management system (nice to have)
• English – B2 or higher
• Swedish – B1/B2 or higher
• Patience and resilience
• Attention to detail and structure
• Good time management and reliability
• Service Minded

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Whistleblowing Policy, which provides guidelines for reporting misconduct can be found on Ework website: https://www.eworkgroup.com/about-us/our-responsibility