Construction Project Coordinator (Permanent AU Dayshift, Remote, WFH Philippines)

Scale-X Solutions; Polska; Hybrid; PLN 38,000 - 54,000; Full time

Job summary

Scale-X Solutions is seeking a Construction Project Coordinator to manage scheduling and documentation for a new construction project. The role focuses on developing, maintaining, and updating schedules using Microsoft Project, in a remote setup supporting teams across regions.

The ideal candidate has a civil/engineering background, with experience in construction processes, sequencing, and reliable reporting. Strong organizational and communication skills are essential to meet tight deadlines.

Qualifications

• Graduate of Civil Engineering, Construction Management, Architecture, Business Administration, or a related field.
• Previous experience in construction, engineering, or contracting.
• Practical experience using Microsoft Project to develop and manage construction schedules.
• Understanding of construction activities, project sequencing, and timelines.
• Familiarity with Gantt charts, critical path scheduling, and project milestones.
• Knowledge of construction documentation, BOQs, quotations, and procurement processes.
• Proficient in Microsoft Office, particularly Excel, Word, and Microsoft Project.
• Excellent organisational, communication, and coordination skills.
• Strong attention to detail and ability to work under tight deadlines.

Responsibilities

• Construction Scheduling and Project Planning: break down project activities, establish timelines, identify critical paths, coordinate with stakeholders, monitor progress, update schedules, prepare Gantt charts and reports.
• Construction Administration: provide day-to-day admin support, maintain documentation, assist with quotations, purchase orders, invoices, and work orders, organize plans and permits.
• Project Coordination: coordinate with managers, engineers, contractors, suppliers; track deadlines, procurements, and meetings; prepare minutes.
• Reporting and Documentation: prepare daily/weekly/monthly progress reports, track milestones, monitor costs, maintain updated documentation.

Skills

Organizational skills

Communication

Detail-oriented

Team coordination

Time management

Education

Bachelor's degree in Civil Engineering or related field

Tools

Microsoft Project

Microsoft Excel

Microsoft Word

Job description

PERMANENT AU DAYSHIFT, REMOTE/WFH PHILIPPINES
Job Description: Construction Project Coordinator
Full time - 40 hours per week
VA Rate : $12AUD per hour
START ASAP!

We are looking for a highly organized and detail-oriented Construction Project Coordinator with a background in construction or engineering. The successful candidate will provide administrative and project coordination support, with a particular focus on developing, maintaining, and updating construction project schedules using Microsoft Project.

The candidate must have practical knowledge of construction processes, project sequencing, timelines, and documentation, and be capable of assisting in preparing a comprehensive construction program to support the commencement and delivery of a new construction project.

Key Responsibilities

1. Construction Scheduling and Project Planning

• Break down the construction project into individual activities, milestones, and deliverables.
• Establish project timelines, task dependencies, durations, and sequencing.
• Identify critical paths and potential scheduling conflicts.
• Coordinate with project managers, engineers, and relevant stakeholders to gather project requirements and scheduling information.
• Monitor project progress against the approved construction program.
• Update schedules and timelines based on actual progress and project changes.
• Prepare project schedules, Gantt charts, and progress reports.

2. Construction Administration

• Provide day-to-day administrative support for construction projects.
• Prepare and maintain project documentation, reports, correspondence, and records.
• Assist with quotations, purchase orders, invoices, and work orders.
• Organize construction plans, permits, specifications, and other project documents.
• Maintain accurate filing and document control systems.

3. Project Coordination

• Coordinate with project managers, engineers, contractors, subcontractors, and suppliers.
• Follow up on project deadlines, material deliveries, and outstanding requirements.
• Assist with procurement tracking and materials coordination.
• Schedule meetings and prepare meeting minutes.
• Communicate project updates and follow up on pending action items.

4. Reporting and Documentation

• Prepare daily, weekly, and monthly project progress reports.
• Track project milestones and key deliverables.
• Assist in monitoring project costs and maintaining expense records.
• Maintain accurate and updated project schedules and documentation.

Job Qualifications

• Graduate of Civil Engineering, Construction Management, Architecture, Business Administration, or a related field.
• Previous experience working in a construction, engineering, or contracting company.
• Practical experience using Microsoft Project to develop and manage construction schedules.
• Understanding of construction activities, project sequencing, and timelines.
• Familiarity with Gantt charts, critical path scheduling, and project milestones.
• Knowledge of construction documentation, BOQs, quotations, and procurement processes.
• Proficient in Microsoft Office, particularly Excel, Word, and Microsoft Project.
• Excellent organisational, communication, and coordination skills.
• Strong attention to detail and ability to work under tight deadlines.