Client Relations Supervisor (Remote) — Prestige Veteran Medical Consulting

Zohorecruit; Polska; Ibrido; PLN 124.000 - 145.000; Tempo pieno

Descrizione del lavoro

Prestige Veteran Medical Consulting is a veteran-owned medical consulting firm focused on Independent Medical Opinions (IMOs) and nexus letters, delivering DBQs to support veterans’ disability claims.

The Client Relations Supervisor role is remote and full-time, overseeing a small CRS team, driving KPIs, and ensuring compliant, timely client interactions while maintaining high-quality standards for veteran-focused services.

Competenze

• 2+ years of direct supervisory or team-lead experience in a customer-facing environment.
• Associate's or Bachelor's Degree preferred; High School Diploma or GED required.
• Ability to coach and develop staff through 1:1s, feedback, and performance improvement.
• Experience owning or supporting a QA process, including audits, scorecards, coaching, and error reduction.
• Ability to track and report KPIs/SLAs, including response times, follow-up, backlog, and quality trends.
• Strong escalation-management skills with calm, professional judgment.
• Excellent written communication and professional tone.
• Documentation standards with clear notes, handoffs, and follow-up tracking.
• Comfortable with structured workflows, including statuses, queues, checklists, and reporting.
• Able to handle sensitive information with confidentiality and compliance awareness; HIPAA awareness is preferred.
• Proven ability to lead in a remote environment with reliability and accountability.
• Able to collaborate cross-functionally with Medical Experts in a non-clinical ops capacity.

Mansioni

• Lead daily huddles, coverage planning, priority setting, and blocker removal.
• Monitor workflow movement, including new-lead progression and response discipline.
• Maintain clear role lanes across CRS and Jr. CRS staff.
• Own department KPI/SLA performance and weekly reporting to Operations.
• Identify risks early and prevent delays; coordinate with Operations on staffing needs.
• Run QA program and provide coaching to improve performance and reduce errors.
• Hold regular one-on-ones and document coaching and improvement plans.
• Support onboarding and ramp plans for new hires.
• Serve as leadership escalation point for sensitive Veteran situations.
• Oversee Second Opinion pipeline health and timely handoffs.
• Improve SOPs and workflows; support cross-department processes.

Conoscenze

Coaching

QA process

KPI/SLAs

Escalation management

Written communication

Documentation standards

Remote work

Cross-functional collaboration

Leadership

Operational oversight

Formazione

Bachelor’s degree preferred

High School Diploma or GED required

Descrizione del lavoro

Prestige Veteran Medical Consulting is a veteran-owned medical consulting firm focused on assisting veterans with the VA disability claims process. The company's mission centers on delivering high-quality Independent Medical Opinions (IMOs)-commonly called nexus letters-and Disability Benefits Questionnaires (DBQs) to help veterans link their medical conditions to their military service.

The firm emphasizes precision, reliability, and mission-driven service, drawing on veterans'firsthand understanding of military and VA systems to support clients nationwide.

Job Description

This is a remote position.

Client Relations Supervisor

Type: Full-Time, Hourly (Non-Exempt)

Location: Remote - Texas residents only

Schedule: Monday-Friday, 8:30 AM-5:30 PM CST

Pay: $23-$27 per hour, depending on experience, education, and job-relevant qualifications

Growth: 60-90 day performance review, with opportunity for an increase within range based on KPI/SLA ownership, QA execution, coaching effectiveness, and 2nd Opinion pipeline health.

Prestige Veteran Medical Consulting supports Veterans through records-based medical consulting services, including Independent Medical Opinions (IMOs)/Nexus letters and select DBQs. We work with Veterans, accredited representatives, law firms, and remote Medical Experts to keep cases moving accurately, ethically, and on time.

About the Role

Prestige is growing, and we are looking for a hands-on Client Relations Supervisor to lead the daily execution of our Client Relations Department.

This is not a frontline screening or inbox-coverage position. The Supervisor is responsible for ensuring the team's work is organized, timely, measurable, compliant, and consistently documented. You will lead the daily operating rhythm, monitor workflow health, coach CRS and Jr. CRS team members, manage escalations, run QA, and use KPI/SLA data to prevent avoidable delays and rework.

You will supervise a small team, typically fewer than five direct reports, during an important stage of department growth. We need a leader who is comfortable building structure: clear expectations, practical coaching, reliable reporting, and repeatable workflows that do not depend on one person's memory or availability.

This role provides operational oversight only and does not make clinical, legal, or claims determinations.

What You Will Own

Daily execution and team leadership

Lead brief daily huddles, coverage planning, priority setting, and blocker removal.

Monitor workflow movement throughout the day, including new-lead progression, same-day response discipline, task completion, voicemail aging, and workload balance.

Maintain clear role lanes across CRS and Jr. CRS staff.

Ensure the team knows what is expected, what is urgent, and when to escalation.

KPI, SLA, and workflow management

Own department KPI/SLA performance and provide clear weekly reporting to Operations.

Track response times, follow-up completion, task completion, backlog/aging, screening movement, productivity, conversion trends, and communication quality.

Identify risks early and take action before a queue, case, or client experience silently stalls.

Partner with Operations on staffing needs, workflow adjustments, performance risks, and improvement opportunities.

Quality assurance and coaching

Run a consistent QA program that reviews CRM notes, file statuses, routing accuracy, templates/scripts, communication quality, promise-control, and handoff discipline.

Deliver direct, respectful coaching that improves performance and reduces repeat errors.

Hold regular one-on-ones with Jr. CRS and CRS Levels 1-3 and maintain clear documentation of coaching, expectations, and improvement plans.

Support onboarding and ramp plans for new hires, including workflow, documentation, communication, and scope-boundary training.

Escalations and Veteran experience

Serve as the first leadership escalation point for sensitive, complex, or dissatisfied Veteran situations.

Help staff respond calmly and professionally while protecting scope boundaries, confidentiality, and company standards.

Ensure escalations are documented clearly and used to identify training or process improvements.

Second Opinion pipeline oversight

Own the operational health of the 2nd Opinion Review process, including accurate staging, aging control, follow-up cadence, packet readiness, and escalation routing.

Maintain disciplined, timely handoffs between Client Relations, Medical Experts, and clients.

Ensure stalled cases have visibility and are not left without appropriate follow-up.

Process improvement and cross-functional coordination

Work closely with Operations, Medical Experts, and internal support teams to remove bottlenecks and prevent avoidable delays.

Improve SOPs, templates, coaching tools, and workflow processes as the department scales.

Support Attorney/VSO and other cross-department workflows when assigned.

What Success Looks Like in the First 90 Days

A reliable weekly KPI/SLA dashboard is live, reviewed consistently, and used to drive specific improvements.

QA is active, documented, and producing a clear coaching loop with reduced errors and rework.

The 2nd Opinion pipeline is accurately staged, reviewed daily, and protected from silent aging.

The team has a consistent operating rhythm: daily huddles, clear escalation routes, coverage planning, and regular one-on-ones.

CRS, Jr. CRS, and Supervisor role lanes are understood and followed.

Leadership has clear visibility into department wins, risks, coaching needs, staffing concerns, and recommended improvements.

Additional Responsibilities

The responsibilities listed above represent the core scope of the Client Relations Supervisor role but are not limited to those duties. As Prestige and the Client Relations Department continue to grow, the Supervisor may be assigned additional operational, leadership, cross-functional, process-improvement, and project-based responsibilities aligned with the needs of the department.

Requirements

Minimum Qualifications (Must-Haves)

2+ years of direct supervisory or team-lead experience in a customer-facing support or client-services environment (call center, case management, customer support, client success, or similar)

Associate's or Bachelor's Degree preferred; High School Diploma or GED required

Proven ability to coach and develop staff through 1:1s, feedback, and performance improvement

Experience owning or materially supporting a Quality Assurance (QA) process, including audits, scorecards, coaching, error reduction, and consistency improvement

Ability to track and report KPIs/SLAs , including response times, follow-up completion, backlog/aging, productivity, and quality trends

Strong escalation-management skills with calm, professional judgment in sensitive situations

Excellent written communication , including polished grammar, professional tone, and consistent messaging

Strong documentation standards and attention to detail, including clear notes, clean handoffs, and follow-up tracking

Comfortable working within structured workflows , including statuses, queues, checklists, task ownership, and reporting

Able to handle sensitive information with confidentiality and compliance awareness ; HIPAA awareness is strongly preferred

Proven ability to lead in a remote environment with strong reliability, organization, responsiveness, and accountability

Able to collaborate cross-functionally, including coordinating with Medical Experts in a non-clinical operational-support capacity

Preferred Qualifications (Strong Pluses)

Veteran or military-affiliated background

Experience working with Veterans in a professional setting (VA-related services, veteran support orgs, healthcare admin, legal support, etc.)

Familiarity with VA disability claim support workflows, including general understanding of Nexus letters/IMOs