Client Onboarding and Fund Lifecycle Coordinator

Universal-Investment; Kraków; On-site; PLN 180,000 - 260,000; Full time

Benefits offered by this job

Private health care

Travel insurance

Life insurance

Cafeteria platform

Employee referral bonus

Company pension benefits

Job summary

Universal Investment is seeking a Client Onboarding and Fund Lifecycle Coordinator in Kraków to ensure seamless lifecycle events for investment vehicles. You will connect clients with internal teams and external stakeholders, translating requirements into efficient operational solutions from inception through implementation.

The role requires a Master’s in economics/finance and substantial fund-industry experience, with language skills in English and a strong client-orientation.

Qualifications

• Master's degree in economics or finance (or equivalent).
• 5+ years' experience in fund industry, accounting, transfer agency, or management company functions is an asset.
• Knowledge of Private Asset fund industry is an asset.
• Knowledge of Luxembourgish investment vehicle types and operating modes is a strong asset.

Responsibilities

• Coordinate onboarding and offboarding across internal teams and external stakeholders.
• Participate in client calls, meetings, and workshops to assess operational needs and provide guidance.
• Share updates in internal meetings and collect required information from stakeholders.
• Identify specifics of investment vehicle events and information needed to manage them.
• Review investment vehicle documentation (Prospectus, Articles of Incorporation, Board resolutions).
• Gather information to set up processes and ensure timely execution.
• Liaise with external stakeholders to obtain event-related information.
• Coordinate with internal departments to ensure events are integrated in operations.

Skills

Fluency in English

Analytical thinking

Communication skills

Autonomy

Education

Master's degree in economics or finance

Job description

Universal Investment is on its way to becoming Europe's leading fund services platform and Super ManCo. We have provided innovative fund solutions for asset managers and institutional investors since 1968. From our offices in Frankfurt, Krakow, Luxembourg, Dublin, Paris, Singapore and Stockholm, we continue to expand internationally. We are currently looking for entrepreneurial people who want to grow and share in the profits of our success.

The Client Onboarding and Fund Lifecycle Coordinator plays a pivotal role in ensuring the seamless execution of investment vehicle lifecycle events, serving as the key connection between clients, internal teams, and external stakeholders. Leveraging strong expertise in the fund industry and Luxembourg investment structures, you will translate complex client requirements into efficient operational solutions, driving successful outcomes from inception through implementation.

Your tasks and responsibilities:

• Coordinate on boarding and off boarding within all the internal operational teams and external stakeholders with the support of the Client Service Delivery Manager.
• Participate in external client calls, meetings and workshops to assess the operational business needs and to provide guidance to the client.
• Take part in internal meetings and calls to share key updates, to bring appropriate guidance and to collect required information from internal stakeholders.
• Identify specificities associated to the investment vehicle events and assess the information required to properly manage them.
• Analyse and review the investment vehicle documentation (Prospectus, Articles of Incorporation, Board resolution, …) received from clients and external parties.
• Take the appropriate actions to collect all the relevant information to get setups ready in due time.
• Liaise with external stakeholders (Management companies, depositary banks, clients) to gather information linked to the events.
• Communicate with other internal departments to make sure events are accurately and timely integrated in the operational teams.

Your skills and experience:

• Master degree in economics or finance (or equivalent),
• Proven track record in the fund industry and/or experience in accounting, transfer agency, management company functions are an asset (at least 5 years’ experience),
• Knowledge of the Private Asset fund industry is an asset.
• Good knowledge of Luxembourgish investment vehicle types and their operating mode is a strong asset. Knowledge of the Swedish and Irish market is a plus.
• Fluency in English. French, Swedish and German are an asset,
• Well organised, strong analytic and innovative thinking, solution and client oriented, autonomous, solid communication skills

What we offer:

• Private health care and travel insurance
• Life insurance
• Cafeteria Platform and sports package
• Company Pension Benefits – Employee Savings Plan
• Attractive Employee Referral Bonus Program