Business Support Specialist

NRF (Nederlandse Radiateuren Fabriek); Województwo pomorskie; On-site; PLN 89,000 - 134,000; Full time

Benefits offered by this job

Competitive salary

Vacation incentive

Sports card

Medical care

Development & training

Pleasant working environment

Nice atmosphere

Job summary

NRF (Nederlandse Radiateuren Fabriek) is seeking a well-organized and proactive administrator to support the management team. You will coordinate schedules, meetings, travel, and documentation while ensuring smooth communication with internal and external stakeholders.

In this role you will also help with project coordination, monitor deadlines, and maintain efficient office processes in a dynamic international environment.

Qualifications

• Proficiency in English with strong verbal and written communication skills.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Advanced knowledge of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Experience managing calendars, meetings, travel arrangements, and administrative processes.
• Ability to work independently as well as collaboratively within a team environment.
• Professional approach when dealing with internal and external stakeholders.

Responsibilities

• Support the management team with daily administrative and operational tasks.
• Coordinate projects, monitor progress, and track key deadlines to ensure timely delivery.
• Act as a point of contact between executives and internal/external stakeholders.
• Prepare reports, presentations, meeting materials, and other business documentation.
• Manage calendars, schedule meetings, and organize management agendas efficiently.
• Handle correspondence, emails, and communications on behalf of the management.
• Organize and manage travel arrangements, including itineraries, bookings, and travel expense reporting, ensuring cost-effectiveness and efficiency.
• Take detailed meeting minutes and follow up on action items to ensure completion.
• Assist in the communication, digitization, filing, and organization of office documents to ensure accessibility and security.
• Collaborate with cross-functional teams while also being able to work independently when required

Skills

English proficiency

Organizational skills

Multitasking

Communication skills

Problem solving

Tools

Microsoft Office

Job description

We are looking for a well-organized and proactive professional to support the management team in daily administrative and operational activities. In this role, you will coordinate schedules, meetings, travel arrangements, and business documentation while ensuring smooth communication with internal and external stakeholders. You will also support project coordination, monitor deadlines, and help maintain efficient office processes in a dynamic international environment.

WHAT ARE YOU GOING TO DO?

• Support the management team with daily administrative and operational tasks.
• Coordinate projects, monitor progress, and track key deadlines to ensure timely delivery.
• Act as a point of contact between executives and internal/external stakeholders.
• Prepare reports, presentations, meeting materials, and other business documentation.
• Manage calendars, schedule meetings, and organize management agendas efficiently.
• Handle correspondence, emails, and communications on behalf of the management.
• Organize and manage travel arrangements, including itineraries, bookings, and travel expense reporting, ensuring cost-effectiveness and efficiency.
• Take detailed meeting minutes and follow up on action items to ensure completion.
• Assist in the communication, digitization, filing, and organization of office documents to ensure accessibility and security.
• Collaborate with cross-functional teams while also being able to work independently when required

WHAT DO YOU BRING?

• Proficiency in English with strong verbal and written communication skills.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Ability to prioritize tasks, solve problems, and meet deadlines in a fast-paced environment.
• Advanced knowledge of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Experience managing calendars, meetings, travel arrangements, and administrative processes.
• Ability to work independently as well as collaboratively within a team environment.
• Professional approach when dealing with internal and external stakeholders.

WHAT DO WE OFFER?

A career at NRF means working for an international oriented leading manufacturer and supplier of Automotive aftermarket parts and industrial cooling solutions. From 8 international locations we supply our products to customers in more than 80 countries worldwide. At NRF you will work in an inspiring and challenging work environment, where team spirit plays an important role. Together we face new challenges and search for the best solutions.

At NRF we 'Create, Deliver and Cooperate'. We value entrepreneurship, innovation, ownership and teamwork.

• Competitive salary Remuneration that will be adequate to your skills, experience and results - NRF appreciates employees, also financially.
• Vacation incentive For your long time vacation once per year, you will receive an additional incentive.
• Sports card Do you like going to sports activities? Great, we encourage exercise! With us you will receive funding for the Multisport sports card.
• Medical care We have a private medical care package for you at Saltus, so that you do not have to queue for healthcare.
• Development & training We love to support your development, this starts with offering English classes with a native speaker after 3 months of employment.
• Pleasant working environment Fruit in the office, delicious coffee or tea, or maybe team-building events? Of course, we care about our employees.
• Nice atmosphere We will say immodestly: it's just fun to work with us.