Business Support - Administration Specialist

Pattonair Poland Sp. z o.o.; Wrocław; Hybrid; PLN 81,000 - 107,000; Full time

Benefits offered by this job

Luxmed medical care

UNUM group insurance

Multisport card

Holiday allowance

Employee discounts

Job summary

Incora is seeking a Business Support – Office and Administration in Wrocław to help run our Shared Services Centre for 200+ employees. You will manage reception, coordinate office services, and support two local warehouses remotely, while organizing engagement activities.

You will need strong communication, proactive attitude, and ability to juggle priorities, with Polish and English fluency; prior admin or facilities experience is preferred.

Qualifications

• Strong communication and organizational skills.
• A proactive, practical approach and confidence to take action.
• Ability to work independently and manage several priorities.
• Willingness to call suppliers, follow up and find solutions.
• Comfortable communication in Polish and English.
• Previous administrative or facilities experience.

Responsibilities

• Manage the reception area and act as the first point of contact for employees, visitors, candidates, and new starters.
• Coordinate office services, meeting rooms, access cards, correspondence and couriers.
• Order and manage office, kitchen, and warehouse supplies while maintaining relationships with external vendors and service providers.
• Coordinate cleaning services, minor repairs and workplace requests.
• Support two local warehouses with purchasing, supplies and vendor coordination.
• Organize internal events and employee engagement activities.
• Manage invoices, contracts and other administrative records.
• Support selected business and workplace improvement projects.
• Assist with workplace health and safety activities following appropriate training.
• Ensure a professional, welcoming, and efficient office environment for all employees and visitors.

Skills

Strong communication

Organizational skills

Proactive approach

Independent work

Vendor coordination

Polish and English

Administrative experience

Job description

Our Incora Story is really taking off – we'd love you to join us for the journey We are currently seeking an exceptional professional to join us as a Business Support – Office and Administration As a Business Support – Office and Administration professional, you will help keep our Shared Services Centre, supporting over 200 employees, running smoothly. This is more than a front desk role. You will support employees and visitors, coordinate office operations, assist two local warehouses remotely, and help organize engagement activities.

Responsibilities

• Manage the reception area and act as the first point of contact for employees, visitors, candidates, and new starters.
• Coordinate office services, meeting rooms, access cards, correspondence and couriers.
• Order and manage office, kitchen, and warehouse supplies while maintaining relationships with external vendors and service providers.
• Coordinate cleaning services, minor repairs and workplace requests.
• Support two local warehouses with purchasing, supplies and vendor coordination.
• Organize internal events and employee engagement activities.
• Manage invoices, contracts and other administrative records.
• Support selected business and workplace improvement projects.
• Assist with workplace health and safety activities following appropriate training.
• Ensure a professional, welcoming, and efficient office environment for all employees and visitors.

Requirements

• Strong communication and organizational skills.
• A proactive, practical approach and confidence to take action.
• The ability to work independently and manage several priorities.
• Willingness to call suppliers, follow up and find solutions.
• Comfortable communication in Polish and English.
• Previous administrative or facilities experience.

In Return We Will Offer The Things That Matter

• Salary between 7300-9600 pln gross monthly.
• On-site working model with occasional remote days.
• We want you to share in the success of Incora, so every employee is eligible for one of our incentive programs.
• Comprehensive medical care through Luxmed, providing wide access to specialists and diagnostics.
• UNUM group insurance, offering additional security for you and your family.
• Co-funding for the Multisport card, supporting an active and healthy lifestyle.
• Holiday allowance, providing extra financial support for your annual leave.
• Employee discount programs, giving access to attractive offers and special deals.
• Very importantly we want to be with you to help your career take off and become part of the Incora Story.
• A varied role with visible impact across the office and warehouses.
• Regular contact with employees, management and suppliers.
• A safe and supportive environment where you can take initiative, learn on the job and develop through experience.

About Us

Incora™ is a leading, global provider of innovative supply chain solutions. Our promise to our customers is to reduce complexity and increase reliability so they can deliver mission-critical solutions that improve our world. We exist to enable the mission critical. With a strong foundation in the aerospace and defence markets, we manage all aspects of supply chain from procurement to warehouse management, from logistics to on-site customer services.

We Pride Ourselves On Offering Industry-leading capabilities Innovative solutions Greater customer value Trusted supplier relationships Business growth and operational efficiency Our people make us unique, and we offer an Outstanding Colleague Experience. We live by our values: Courage, Collaboration, Community and Commitment and are proud to add real value to our customers’ businesses. Our people-centric philosophy is underpinned with strong engagement, consistent communication, and opportunities for personal development, enabling our colleagues to grow and make a difference in our company.

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, gender, disability, religion/belief, sexual orientation, or age.

Please note – it is Incora policy to run a criminal record check on all candidates and any offers of employment are conditional, subject to this check. The information you give will be treated as strictly confidential. Disclosure of a conviction or a caution will not automatically disqualify you from consideration. Any offence will only be taken into consideration if it is one which would make you unsuitable for the type of work you are applying for.

Incora request that recruitment agencies do not speculatively submit CVs to any employee or associate of our company unless explicitly asked to do so by a member of our Talent Acquisition Team or Hiring Manager for a particular role. Any CVs sent to an Incora employee on a speculative basis will not be recognised and we will not accept liability for any fee or commission, should we subsequently employ a candidate who applied to us directly or was introduced by a member of our Talent Acquisition Team.

At Incora, every application is reviewed by a real person, not by AI. While we understand that candidates may use AI tools to assist with their CV or application, we value seeing your individual style and authentic voice. Please use AI sparingly so your application truly reflects you and your unique experience.

Incora™ is a leading, global provider of innovative supply chain solutions. Our promise to our customers is to reduce complexity and increase reliability so they can deliver mission-critical solutions that improve our world. We exist to enable the mission critical. With a strong foundation in the aerospace and defence markets, we manage all aspects of supply chain from procurement to warehouse management, from logistics to on-site customer services.

• Industry-leading capabilities
• Innovative solutions
• Greater customer value
• Trusted supplier relationships
• Business growth and operational efficiency