Business Support, Accounting

Jones Lang LaSalle Incorporated; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Finance Administrator in the Integrated Facility Management (IFM) department in Warsaw. The role focuses on creating POs, processing supplier payments, and raising client invoices to support financial operations across accounts.

The candidate will generate AP reporting packs and assist with month-end close processes. Experience in real estate or BPO is beneficial, with strong Excel skills and the ability to coordinate with the Gurugram team.

Qualifications

• Strong interpersonal and communication skills.
• Ability to manage multiple tasks and deadlines.
• Customer service mindset with problem-solving focus.
• Attention to detail in financial processes and reporting.
• Proficiency with MS Office suite; familiarity with JDE E1 is advantageous.

Responsibilities

• Create purchase orders (POs) based on provided form in E1 (JDE).
• Manage supplier payment processes to ensure timely payments.
• Raise client invoices and monitor related activities.
• Generate AP reporting packs (open PO, vouchers, receipts not invoiced).
• Support month-end close for AP/AR/GL; resolve queries.
• Collaborate with the extended team in Gurugram.

Skills

Interpersonal skills

Multitasking

Customer service

Attention to detail

Communication

Tools

MS Excel

PowerPoint

Word

JDE E1

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. We are looking for a Finance Administrator for our Integrated Facility Management (IFM) Department

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying, and investing in real estate. If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Sector overview

Great opportunity to join our functional team within client finance IFM team established in Warsaw (Poland) supporting financial facilities management functions across multiple accounts. Our team secures financial service deliver for 60+ corporate clients across EMEA region out of the Warsaw HUB located in Spire office. Facility maintenance goes far beyond only fixing broken doors or keeping up on HVAC maintenance. It’s a cumulative, complete oversight of everything that keeps a building running on a day-to-day basis. It considers every element of facilities, deals with duty delegation, involves internal and external personnel, and leverages facilities into strategic operational plans and impacts its ultimate value. Facilities touch every part of a company’s operations and are integral to the strategic initiatives it puts forth.

Our finance team in Warsaw supports the operational teams across region in preparation of operational budget for managed facilities, monitoring budget spent, keep the track records of committed savings to our clients, reports financial results to clients and to JLL internally.

Role summary

The Finance Administrator is responsible for creating purchase orders (POs), managing payment process to allow supplier payments and well as raising client bills, What this job involves Creation of POs based on provided form in E1 (JDE) Generation of AP standard reporting pack (open PO, not matched vouchers, not invoiced receipts) Support month end close process (AP, AR, GL functions) Query resolution support Cooperation with extended team in Gurugram

Requirements

Previous working experience in the real estate or BPO industry will be much appreciated Basic accounting and finance process knowledge required Good interpersonal skills to manage diverse range of service providers, client representatives and JLL stakeholders Demonstrated ability to manage multiple deliverables on a daily basis Customer Service: Commitment to solve requests and problems. Should be proficient in MS Excel, PowerPoint and Word Familiarity with JDE E1 financial is advantageous

About JLL

We are in business to create and deliver real value for clients, shareholders and our own people in a complex world that is constantly changing. JLL is a financial and professional services firm specialising in real estate services and investment management. We have more than 58,000 people in more than 1,000 locations in 70 countries serving the local, regional and global real estate needs of those clients, growing our company in the process. In response to changing client expectations and market conditions, we assemble teams of experts who deliver integrated services built on market insight and foresight, sound research and relevant market knowledge. We attract, develop and reward the best, and most diverse, people in our industry, challenging them to develop enduring client relationships built on quality service, collaboration and trust. As the leading global provider of integrated facilities management services to corporations, institutions and investor clients around the world, JLL’s Integrated Facilities Management (IFM) platform brings together multiple service lines to support a comprehensive solution to its clients. As the world of real estate changes, IFM continues to evolve to accommodate the changing environment that companies face. The best-in-class service lines that support the IFM platform include hard and soft services, engineering & operations, project management, health & safety, energy & sustainability services, supply chain management and contract administration, client accounting, technology, legal and human resources. JLL is an Equal Opportunities Employer and encourages applications from all sections of the community. Diversity and equality of opportunity should be the central principle of your selection process. All stages of the process should be clear, objective and fair. Ensure you are not discriminating against potential applicants on any basis. Challenge each aspect of your job description to ensure that the requirements are essential to the role.

Location: On-site –Warsaw, POL