BUSINESS ADMINISTRATOR

Adamed; Pieńków; On-site; PLN 55,000 - 85,000; Full time

Job summary

Adamed is a family-owned pharmaceutical and biotechnology company with Polish roots. We are an international team and engage in innovative R&D, reporting, and cross-functional collaboration.

This role focuses on managing administrative and technical office operations, contracts, and HR processes, with coordination for the Slovak market. The ideal candidate holds a university degree in a related field and has at least 2 years of relevant experience, strong organizational skills, and fluency in

Qualifications

• Min. 2 years of experience in office management, administration, business operations or a similar role.
• Advanced command of Czech or Slovak and working knowledge of English.
• General knowledge of Czech, Slovak and European regulations, including labour law.
• Experience in business reporting, office processes, contract administration and document archiving.
• Strong organizational, coordination, communication and time-management skills.
• Analytical thinking and ability to solve complex operational problems.
• Attention to detail, accountability and ability to work under time pressure.
• Negotiation skills, teamwork and readiness for continuous learning.

Responsibilities

• Manage administrative and technical office operations.
• Manage contracts, signatures, document workflows, archiving, invoices and legal reporting.
• Prepare regular business reports for the General Manager, HQ and external stakeholders.
• Compile reports on sales, Vendor Managed Inventory, inventory, returns, complaints.
• Support Sales, Marketing and Logistics, including orders, deliveries and cooperation with consignment warehouses.
• Coordinate HR, payroll, finance, administration and company car fleet processes.
• Manage employee onboarding and offboarding documentation, HR reporting and occupational health and safety training.
• Cooperate with external accounting, HR, legal, leasing and other service providers.
• Support and coordinate operational activities for the Slovak market and perform other duties aligned with business needs.

Skills

Organizational skills

Communication

Time-management

Analytical thinking

Negotiation

Teamwork

Strategic thinking

Continuous learning

Education

University degree in Business Administration, Finance, Economics or related field

Job description

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Adamed is a family-owned pharmaceutical and biotechnology company with Polish roots. Our portfolio includes nearly 900 products available in Poland and several dozen other countries around the world. Today, we are an international team of nearly 2,800 employees. For over 20 years, we have been conducting our own innovative research and development activities. Adamed collaborates scientifically with leading universities, medical experts, and research institutes both in Poland and abroad. The company’s intellectual property is protected by more than 200 patents worldwide. Thanks to innovation, courage, and the dedication of our teams, Forbes has recognized us as the best employer in the pharmaceutical and biotechnology industry for the third year in a row.

JOB REQUIREMENTS

• University degree in Business Administration, Finance, Economics or a related field
• Min. 2 years of experience in office management, administration, business operations or a similar role.
• Advanced command of Czech or Slovak and working knowledge of English.
• General knowledge of Czech, Slovak and European regulations, including labour law.
• Basic cross-functional knowledge of GDP, GMP, GDPR and ESG, as well as legal, logistics, sales and marketing processes.
• Experience in business reporting, office processes, contract administration and document archiving.
• Strong organizational, coordination, communication and time-management skills.
• Analytical thinking, sound judgement and the ability to solve complex operational problems.
• Attention to detail, accuracy, accountability and the ability to work effectively under time pressure.
• Negotiation skills, teamwork, strategic thinking and readiness for continuous learning.

RESPONSIBILITIES

• Manage administrative and technical office operations.
• Manage contracts, signatures, document workflows, archiving, invoices and legal reporting.
• Prepare regular business reports for the General Manager, HQ and external stakeholders.
• Compile reports on sales, Vendor Managed Inventory, inventory, returns, complaints.
• Support Sales, Marketing and Logistics, including orders, deliveries and cooperation with consignment warehouses.
• Coordinate HR, payroll, finance, administration and company car fleet processes.
• Manage employee onboarding and offboarding documentation, HR reporting and occupational health and safety training.
• Cooperate with external accounting, HR, legal, leasing and other service providers.
• Support and coordinate operational activities for the Slovak market and perform other duties aligned with business needs.