Global Operations & Contracts Administrator

Adamed; Pieńków; On-site; PLN 55,000 - 85,000; Full time

Job summary

Adamed is a family-owned pharmaceutical and biotechnology company with Polish roots. We are an international team and engage in innovative R&D, reporting, and cross-functional collaboration.

This role focuses on managing administrative and technical office operations, contracts, and HR processes, with coordination for the Slovak market. The ideal candidate holds a university degree in a related field and has at least 2 years of relevant experience, strong organizational skills, and fluency in

Qualifications

• Min. 2 years of experience in office management, administration, business operations or a similar role.
• Advanced command of Czech or Slovak and working knowledge of English.
• General knowledge of Czech, Slovak and European regulations, including labour law.
• Experience in business reporting, office processes, contract administration and document archiving.
• Strong organizational, coordination, communication and time-management skills.
• Analytical thinking and ability to solve complex operational problems.
• Attention to detail, accountability and ability to work under time pressure.
• Negotiation skills, teamwork and readiness for continuous learning.

Responsibilities

• Manage administrative and technical office operations.
• Manage contracts, signatures, document workflows, archiving, invoices and legal reporting.
• Prepare regular business reports for the General Manager, HQ and external stakeholders.
• Compile reports on sales, Vendor Managed Inventory, inventory, returns, complaints.
• Support Sales, Marketing and Logistics, including orders, deliveries and cooperation with consignment warehouses.
• Coordinate HR, payroll, finance, administration and company car fleet processes.
• Manage employee onboarding and offboarding documentation, HR reporting and occupational health and safety training.
• Cooperate with external accounting, HR, legal, leasing and other service providers.
• Support and coordinate operational activities for the Slovak market and perform other duties aligned with business needs.

Skills

Organizational skills

Communication

Time-management

Analytical thinking

Negotiation

Teamwork

Strategic thinking

Continuous learning

Education

University degree in Business Administration, Finance, Economics or related field

Job description

Adamed is a family-owned pharmaceutical and biotechnology company with Polish roots. We are an international team and engage in innovative R&D, reporting, and cross-functional collaboration.

This role focuses on managing administrative and technical office operations, contracts, and HR processes, with coordination for the Slovak market. The ideal candidate holds a university degree in a related field and has at least 2 years of relevant experience, strong organizational skills, and fluency in