Bid Specialist (Space)

Creotech Instruments; Warszawa; On-site; PLN 90,000 - 120,000; Full time

Job summary

Creotech Instruments in Warsaw seeks a proactive Proposal Manager to coordinate bid and proposal processes and develop technical, commercial, and administrative documentation. You will research market opportunities, support partnerships, and assist in contract negotiations with customers and partners.

You will work closely with engineers and project managers to assemble information, ensure compliance with requirements, and manage multiple priorities under time pressure in a dynamic,

Qualifications

• Excellent written communication in both English and Polish.
• Strong analytical thinking and attention to detail.
• Ability to work with large amounts of information and identify key requirements.
• Good organizational skills and ability to manage multiple priorities.
• Proactive attitude and willingness to learn.
• Team-oriented mindset and effective communication skills.
• Ability to work under time pressure and meet deadlines.

Responsibilities

• Support the preparation and coordination of bid and proposal processes.
• Contribute to the development of technical, commercial and administrative proposal documentation.
• Research and analyse market trends, funding opportunities and competitive landscape.
• Support the identification and development of strategic partnerships and project consortia.
• Assist in contract preparation and negotiations with customers and partners.
• Work closely with engineers, project managers and business stakeholders to gather and structure information for proposals.
• Ensure compliance of submitted documentation with customer and programme requirements.

Skills

Written English

Written Polish

Analytical thinking

Attention to detail

Organizational skills

Team collaboration

Time management

Job description

Responsibilities

• Support the preparation and coordination of bid and proposal processes.
• Contribute to the development of technical, commercial and administrative proposal documentation.
• Research and analyse market trends, funding opportunities and competitive landscape.
• Support the identification and development of strategic partnerships and project consortia.
• Assist in contract preparation and negotiations with customers and partners.
• Work closely with engineers, project managers and business stakeholders to gather and structure information for proposals.
• Ensure compliance of submitted documentation with customer and programme requirements.

What are we looking for?

• Excellent written communication skills in both English and Polish.
• Strong analytical thinking and attention to detail.
• Ability to work with large amounts of information and identify key requirements.
• Good organizational skills and ability to manage multiple priorities.
• Proactive attitude and willingness to learn.
• Team-oriented mindset and effective communication skills.
• Ability to work under time pressure and meet deadlines.

Nice to have

• Experience in preparing grant applications, funding proposals or tender documentation (e.g. NCBR, FENG, Horizon Europe, ESA programmes, public procurement procedures).
• Educational background (completed or in progress) in law, journalism, international relations, business, economics, administration or technical disciplines combined with a strong business orientation.
• Interest in the space, defence, science, quantum technology or critical infrastructure sectors.
• Understanding of public funding mechanisms and innovation programmes.
• Experience in consulting, legal services, project administration or business development support.

What we offer

• Work on cutting-edge projects in the space and quantum technology sectors.
• Gaining hands-on experience with international programmes and funding initiatives.
• Collaboration with highly skilled engineers, scientists and business professionals.
• Expertise development in proposal management, business development and strategic partnerships.