Strategic Procurement & Contracts Specialist

Creotech; Warszawa; Hybrid; PLN 180,000 - 300,000; Full time

Job summary

Creotech Instruments S.A. in Warsaw, Poland, is seeking a Strategic Procurement & Contracts Specialist to lead end-to-end procurement and supplier contract management for space projects.

You will oversee procurement procedures, negotiate contracts, manage amendments, and ensure proper documentation and archiving, collaborating with engineering, legal, finance, and QA teams. You will contribute to the optimisation of procurement processes, monitor milestones, and drive supplier evaluations and

Responsibilities

• Conducting procurement processes in accordance with applicable procedures;
• Preparing and compiling procurement and contractual documentation;
• Organising the request for information (RFI), request for quotation (RFQ), request for proposal (RFP) and request for quotation (RFX) processes, and handling formal communication with suppliers;
• Participating in the evaluation of tenders and the selection of suppliers;
• Conducting contract negotiations and coordinating the process of concluding contracts and amendments;
• Ensuring the correct circulation, version control and archiving of documentation;
• Coordinating the formal commencement of cooperation with suppliers;
• Handling delivery acceptance, milestones and contract settlements;
• Managing the contract amendment process and maintaining complete documentation of changes;
• Monitoring the timely execution of contracts and reporting on the status of procurement procedures;
• Collaborating with project teams, engineering teams, the legal department, finance, logistics and quality control;
• Participating in the evaluation of suppliers and the preparation of reports and process indicators.

Job description

Strategic Procurement & Contracts Specialist

About us

Creotech Instruments S.A. is a Polish manufacturer and integrator of satellites and satellite systems. Using our proprietary HyperSat platform, we design, manufacture, integrate and test satellites, and also support their launch and in-orbit operations. We carry out advanced space programmes, including in the fields of Earth observation for defence and dual-use applications, space situational awareness, and enhancing the resilience of navigation systems. We have our own electronics manufacturing facility and a small satellite integration facility certified by the European Space Agency (ESA). Since 2022, we have been listed on the Main Market of the Warsaw Stock Exchange as the first Polish company in the space technology sector. Join the team that is building Poland’s space capabilities.

What we’re looking for

In this role, you will be responsible for the comprehensive management of strategic procurement and supplier contracts for space projects: from preparing procurement procedures, through negotiations and the conclusion of contracts, to overseeing their implementation.

• Conducting procurement processes in accordance with applicable procedures;
• Preparing and compiling procurement and contractual documentation;
• Organising the request for information (RFI), request for quotation (RFQ), request for proposal (RFP) and request for quotation (RFX) processes, and handling formal communication with suppliers;
• Participating in the evaluation of tenders and the selection of suppliers;
• Conducting contract negotiations and coordinating the process of concluding contracts and amendments;
• Ensuring the correct circulation, version control and archiving of documentation;
• Coordinating the formal commencement of cooperation with suppliers;
• Handling delivery acceptance, milestones and contract settlements;
• Managing the contract amendment process and maintaining complete documentation of changes;
• Monitoring the timely execution of contracts and reporting on the status of procurement procedures;
• Collaborating with project teams, engineering teams, the legal department, finance, logistics and quality control;
• Participating in the evaluation of suppliers and the preparation of reports and process indicators.

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