Bid Manager – Public Sector

Jobtailor; Katowice; On-site; PLN 120,000 - 180,000; Full time

Job summary

Jobtailor is seeking an experienced bid and project manager to lead proposals for public sector tenders. You will coordinate cross‑functional teams from qualification to submission, ensuring deadlines and compliance with client requirements.

You will analyse tender terms of reference, prepare outlines, and support contract and evidence collection, while liaising with internal and external stakeholders to win competitive bids.

Qualifications

• Higher education degree in business, technology, science, law, political studies or public services management.
• 3+ years in project management and/or bid management, in public sector or consulting.
• At least 1 year coordinating public tenders.
• Familiarity with public sector operations and EU procurement.
• Excellent written and spoken English.
• Proficiency with MS Office and project management tools.
• Industry certifications: Prince2, PMP, Agile PM, PMI-ACP, CSM/PSM, SAFe.

Responsibilities

• Act as the central point of contact on assigned proposals, lead the bidding process and coordinate end to end from qualification until submission
• When needed, analyse the tender terms of reference to create proposal outlines and bid plan
• Set internal deadlines, follow up on progress in a proactive manner, and support the work of the proposal teams
• Act as a procurement specialist in terms of the formal requirements, quality and compliance expectations of the client
• Collaborate with cross‑functional teams, give guidance and interpretation of the tender requirements, and perform final reviews
• When needed, research and gather information to include corporate information, service information and other standard proposal material
• Guide or carry out the preparation of supporting evidences related to technical, financial, and professional capacity (collection and qualification of relevant project references and CVs)
• Consolidate the required administrative and legal documents for the tender and other general administrative tasks (facilitate contract follow‑up, draft presentations, editing, layout)
• Support the identification and mobilization of internal and external experts
• Communicate, as needed, with the client regarding requests for clarification or contractual aspects and with external consortium partners
• Ensure compliance with internal EY procedures and standards and with requirements set by the client; liaise with legal department for the drafting of legal agreements

Skills

Project management

Bid management

English language

Cross-functional collaboration

Procurement knowledge

MS Office

MS Project

Industry certifications

Education

Higher education degree

Tools

MS Project

Microsoft Office

Job description

Responsibilities

• Act as the central point of contact on assigned proposals, lead the bidding process and coordinate end to end from qualification until submission
• When needed, analyse the tender terms of reference to create proposal outlines and bid plan
• Set internal deadlines, follow up on progress in a proactive manner, and support the work of the proposal teams
• Act as a procurement specialist in terms of the formal requirements, quality and compliance expectations of the client
• Collaborate with cross‑functional teams, give guidance and interpretation of the tender requirements, and perform final reviews
• When needed, research and gather information to include corporate information, service information and other standard proposal material
• Guide or carry out the preparation of supporting evidences related to technical, financial, and professional capacity (collection and qualification of relevant project references and CVs)
• Consolidate the required administrative and legal documents for the tender and other general administrative tasks (facilitate contract follow‑up, draft presentations, editing, layout)
• Support the identification and mobilization of internal and external experts
• Communicate, as needed, with the client regarding requests for clarification or contractual aspects and with external consortium partners
• Ensure compliance with internal EY procedures and standards and with requirements set by the client; liaise with legal department for the drafting of legal agreements

Requirements

• A higher education degree preferably in business, technology, science, law, political studies or public services management
• Minimum 3 years of professional experience in project management and/or bid management, within the public sector or consulting environment within distributed multicultural environments
• At least 1 year of professional experience related to the coordination/preparation of public tenders
• Understanding of public sector operations, and procurement processes, preferably within EU‑related environment
• Excellent written and spoken English skills
• Familiarity with management tools such as Microsoft Office pack, MS Project, and other relevant software
• One or more industry certifications: Prince 2, PMP, Agile PM, PMI-ACP, CSM/PSM, SAFe