Bid Manager

emagine; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Job summary

emagine in Poland seeks a mid-level Bid Manager to own end-to-end bids for both public and private sectors. The role emphasizes hands-on experience with Polish public procurement and coordinating input from Sales, Delivery, Legal, Finance and SMEs to deliver competitive proposals.

You will manage end-to-end bids, ensuring compliance, timely submissions, and strong client-focused content while collaborating with a Managing Director in Poland to drive market intelligence and growth opportunities.

Qualifications

• Proven experience managing bids, tenders and RFPs.
• Hands-on experience with Polish public procurement procedures.
• Ability to coordinate input from multiple stakeholders.
• Excellent written communication and proposal-writing skills.
• Fluency in Polish and English.

Responsibilities

• Managing bids from qualification to final submission.
• Leading Polish public procurement procedures and tenders.
• Reviewing tender documentation and identifying requirements and risks.
• Building bid plans, timelines and compliance matrices.
• Coordinating input from Sales, Delivery, Legal, Finance and SMEs.
• Ensuring on-time, compliant submissions.
• Developing client-specific proposal content.
• Maintaining market intelligence on tenders in Poland.
• Supporting bid/no-bid decisions.

Skills

Bid management

Polish public procurement

Stakeholder management

Project management

Proposal writing

Polish & English fluency

Job description

Public & Private Sector | End-to-End Bid Management

We are looking for a Bid Manager to join emagine in Poland and take ownership of bids across both the Polish public and private sectors.

This is an important role for us. We are looking for someone who understands how to manage a competitive bid from opportunity through to submission – and, importantly, has hands-on experience with Polish public procurement and tender procedures.

As Bid Manager, you will be responsible for managing the end-to-end bid process, working closely with Sales, Delivery, Management, Legal, Finance and subject matter experts.

You will work across both public and private-sector opportunities, with a particular responsibility for ensuring that our Polish public tenders are managed professionally, compliantly and competitively.

The role also includes close collaboration with the Managing Director in Poland, contributing market intelligence, tender insights and commercial feedback that support growth and strategic decision-making in the Polish market.

Your responsibilities will include:

• Managing bids from qualification and kick-off through to final submission
• Leading and coordinating Polish public procurement procedures and tenders
• Reviewing tender documentation and identifying requirements, risks, dependencies and evaluation criteria
• Building bid plans, timelines, compliance matrices and clear ownership of deliverables
• Coordinating input from Sales, Delivery, Legal, Finance, SMEs and other stakeholders
• Ensuring all mandatory documentation and formal requirements are fulfilled
• Developing compelling and client-specific proposal content
• Challenging contributors to ensure our responses clearly address the client’s requirements and evaluation criteria
• Managing private-sector RFPs, RFIs and other competitive proposal processes
• Supporting bid/no-bid decisions and identifying commercial and contractual risks
• Ensuring high-quality, compliant and on-time submissions
• Supporting continuous improvement of our bid processes, content and best practices
• Developing and maintaining a structured market intelligence process to identify, monitor and share information about upcoming tenders, procurement plans and strategic business opportunities in Poland.

What we are looking for

We are looking for a mid-level Bid Manager who can independently manage bids while working effectively with senior stakeholders and subject matter experts.

Most importantly, you have practical experience with Polish public procurement and understand the formal requirements and processes involved in participating in public tenders in Poland.

Ideally, you bring:

• Proven experience managing bids, tenders, RFPs or similar competitive processes
• Hands-on experience with Polish public procurement procedures
• Good understanding of Polish public tender documentation, compliance requirements and submission processes
• Experience managing bids end-to-end
• Experience with private-sector RFPs and commercial proposals
• Strong project management and stakeholder management skills
• Excellent attention to detail and the ability to manage multiple deadlines
• A structured and proactive way of working
• Strong written communication and proposal-writing skills
• Fluency in Polish and English, both written and spoken
• Experience from IT, technology, consulting or professional services is an advantage

What will make you successful

• You do not need to be the technical expert in every bid.
• You do need to be the person who can create structure, ask the right questions, challenge the organisation, understand what the client is evaluating and turn contributions from multiple stakeholders into one strong and coherent proposal.
• For public tenders, you will also be the person who understands the procurement process and makes sure that nothing important is missed.

Why join emagine?

You will become part of an international organisation with significant experience delivering IT and business consulting services to both public and private-sector clients.

You will have the opportunity to work on strategically important Polish opportunities while also collaborating with colleagues and bid professionals across our international organisation.

The role gives you a high degree of ownership: you will not simply administer tenders – you will help us improve how we compete and win in the Polish market.

If you have experience with Polish public procurement, enjoy bringing structure to complex bids and want to combine public-sector expertise with commercially driven private-sector proposals, we would like to hear from you.