AP Analyst

Physiol; Kraków; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Private healthcare

Multisport card

Annual bonus

Hybrid work arrangements

Job summary

BVI Medical, the owner of PhysIOL, is seeking an Accounts Payable Analyst to join the global finance team in Kraków. You will manage end-to-end AP processes, ensuring accurate invoice processing and strong relationships with vendors and internal stakeholders.

Responsibilities include end-to-end invoice processing, payments, vendor reconciliations, month-end close support, ERP maintenance, and process improvements in a hybrid work setup. Fluent English and 2–3+ years of AP experience are required.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 2–3+ years of professional experience in Accounts Payable.
• Strong English communication skills (written and spoken).

Responsibilities

• Process end-to-end vendor invoices in compliance with policies and standards.
• Monitor payment schedules and execute supplier payments with controls.
• Reconcile vendor statements and resolve discrepancies with suppliers and internal teams.
• Serve as main contact for vendors to resolve invoice and payment queries.
• Support month-end close activities including reconciliations and accruals.
• Maintain AP records in ERP systems ensuring accuracy and integrity.
• Identify opportunities to improve AP processes and internal controls.
• Assist in process transitions, migrations, and transformation projects.
• Support audits and compliance with internal controls.

Skills

English proficiency

Accounts Payable

ERP experience

Vendor management

Month-end close

Excel

Attention to detail

Cross-functional collaboration

Education

Bachelor's degree in Accounting/Finance/Business Admin

Tools

QuickBooks

IFS

Job description

We are looking for an Accounts Payable Analyst to join our team. In this role, you will be responsible for managing end-to-end accounts payable processes, ensuring timely and accurate invoice processing, maintaining strong relationships with vendors and internal stakeholders, and supporting continuous process improvement initiatives within a global environment.

Key Responsibilities

• Invoice Processing: Perform end-to-end processing of vendor invoices, ensuring compliance with company policies, approval workflows, and accounting standards.
• Payment Management: Monitor payment schedules and support timely execution of supplier payments while maintaining strong controls and compliance.
• Vendor Reconciliation: Reconcile vendor statements, investigate discrepancies, and resolve outstanding issues in cooperation with suppliers and internal stakeholders.
• Issue Resolution: Act as a point of contact for vendors and business partners, proactively resolving invoice, payment, and account-related queries.
• Month-End Close Activities: Support month-end and year-end closing processes, including AP reconciliations, accruals, and reporting activities.
• ERP System Management: Process transactions and maintain AP records within ERP systems, ensuring accuracy and data integrity.
• Process Improvement: Identify opportunities to improve AP processes, enhance efficiency, and strengthen internal controls.
• Transition and Project Support: Participate in process transitions, knowledge transfer activities, system implementations, and continuous improvement projects.
• Compliance and Audit Support: Ensure compliance with internal controls and support internal and external audits as required.

Education

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Skills and Experience

• Excellent command of English (written and spoken).
• 2-3+ years of professional experience in Accounts Payable.
• Availability to work 9:00 AM to 5:00 PM schedule
• Strong understanding of end-to-end AP processes, including invoice processing, vendor management, reconciliations, and month-end activities.
• Experience working with ERP systems, preferably QuickBooks and/or IFS.
• Experience participating in finance process transitions, migrations, or knowledge transfer projects is highly desirable.
• Strong analytical and problem-solving skills with attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication and stakeholder management skills.
• Proficiency in Microsoft Excel and other Microsoft Office applications.

What We Offer

• Competitive salary
• Opportunity to work in a global and collaborative environment
• Private healthcare
• Multisport card
• Annual bonus
• Participation in transition, transformation, and process improvement initiatives
• Hybrid working arrangements

Company

BVI® is refocusing the future of vision. As one of the fastest-growing, diversified surgical ophthalmic businesses in the world, our purpose-built portfolio of trusted brands includes: Beaver® (Knives and Blades), Visitec® (Cannulas), Malosa® (Single-Use Instruments), Vitreq® (Vitreoretinal Surgical Products) and PhysIOL® (Premium IOLs), and spans more than 90 countries. We’ve set our sights on touching the lives of millions of patients affected by conditions such as cataracts, refractive error, glaucoma, retinal disease, and dry eye. Unburdened by legacy or bureaucracy, we have developed our strategy around a simple concept – taking pride in delivering innovative solutions for our physicians and patients, based on their needs. We trust and empower our associates to make decisions and solve problems because collaboration drives us. Valuing agility, simplicity, and transparency, we stay committed to listening to our customers, delivering for our patients, and keeping the future in focus. Learn more at www.bvimedical.com