AI-Driven Tech Operations & FinOps Lead

InPost; Województwo mazowieckie; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

InPost Pay is building its own fintech platform from the ground up, with an AI-native engineering focus in Poland. This role oversees contractor lifecycle, hiring operations, budgeting, and automation to enable scalable engineering operations.

You’ll drive workflows, data accuracy, and reporting across SAP, ATS, and time-tracking systems, shaping how external workforce programs operate at scale. You’ll work hybrid in Poland, partnering with engineering, finance and procurement to optimize spend,

Qualifications

• 4+ years in operations, HR operations, business support or finance operations.
• Experience with contract administration, vendor management and invoice processing.
• Experience working with SAP or the ability to learn quickly.
• Strong Excel and reporting skills.
• Practical experience using AI tools to improve operational processes.
• Basic SQL knowledge.
• Familiarity with ATS platforms and recruitment processes.
• Experience building simple automations, low-code solutions or AI-driven workflows.
• Bachelor's degree in Finance, Economics, Business Administration, Management or related field.
• English proficiency at B2 level or higher.

Responsibilities

• Coordinate the full contractor lifecycle, from onboarding through renewals and offboarding.
• Support hiring activities across the Engineering organization, including OPEX-funded positions.
• Monitor recruitment funnel performance, pipeline health and hiring metrics while identifying bottlenecks and improvement opportunities.
• Provide operational visibility into workforce capacity, hiring progress and contractor spend.
• Manage contractor and vendor agreement processes, including documentation and approvals.
• Reconcile timesheets and ensure alignment with contractual arrangements.
• Initiate and monitor invoice payment processes.
• Maintain accurate records and operational processes within SAP and related systems.
• Track contractor spend and Engineering headcount costs against budget plans.
• Support business cases for new hires and contractor engagements through cost and budget analysis.
• Prepare consolidated reports covering headcount, hiring activity and spend management.
• Gather and consolidate information from SAP, ATS platforms and time-tracking systems.
• Identify opportunities to automate operational workflows using AI and modern digital tools.
• Build and maintain lightweight dashboards and reporting solutions.
• Continuously improve processes, reducing manual effort and increasing operational efficiency.
• Support Engineering initiatives through project coordination and status tracking.
• Help maintain visibility of timelines, actions and key deliverables across selected projects.

Skills

Contract admin

Vendor management

Invoice processing

SAP

Excel reporting

AI tools

SQL basics

ATS familiarity

Automation skills

English B2

Education

Bachelor's degree

Tools

Databricks (lakehouse)

Job description

InPost Pay is building its own fintech platform from the ground up, with an AI-native engineering focus in Poland. This role oversees contractor lifecycle, hiring operations, budgeting, and automation to enable scalable engineering operations.

You’ll drive workflows, data accuracy, and reporting across SAP, ATS, and time-tracking systems, shaping how external workforce programs operate at scale. You’ll work hybrid in Poland, partnering with engineering, finance and procurement to optimize spend,