Administrative Support, Content & Social Media, Video Editing, and CRM

Virtual Colleague; Polska; Hybrid; PLN 98,000 - 152,000; Full time

Job summary

Virtual Colleague is seeking a versatile Virtual Assistant to support Elisa’s coaching business. The role covers administrative tasks, content operations, social media publishing, and CRM management, with a focus on video editing for long-form interviews and short clips.

You will repurpose content for LinkedIn, Instagram, Facebook, and YouTube while maintaining a steady publishing calendar and cohesive online presence.

Qualifications

• Experience managing social media channels and content calendars.
• Proficiency with GoHighLevel or similar CRM platforms.
• Ability to edit interviews and repurpose content for multiple formats.

Responsibilities

• Provide administrative support to cover recurring tasks and workflows.
• Create, edit, publish, and schedule social media content across platforms.
• Edit long-form interviews and produce short clips for distribution.
• Manage CRM activities, including email campaigns and drip campaigns.
• Coordinate content publishing calendars and streamline publishing workflows.
• Ensure consistency of content across channels and platforms.

Skills

Social media management

Content creation & publishing

Video editing

CRM management (GoHighLevel)

Communication

Tools

GoHighLevel

Riverside

Video editing tools

Job description

Administrative Support, Content & Social Media, Video Editing, and CRM

Administrative Support, Content & Social Media, Video Editing, and CRM

Location: United States

ABOUT THE CLIENT

A career and job coach based in the United States who works primarily with experienced professionals in marketing, creative, advertising, and communications.

Her business focuses on helping experienced professionals navigate career development, job searches, career transitions, personal branding, and professional growth.

As a solopreneur, Elisa currently spends much of her working day conducting one-on-one coaching sessions. Because these sessions require her full attention and presence, administrative tasks, content creation, video editing, and social media publishing have become bottlenecks.

She is looking for a reliable and proactive Virtual Assistant who can help manage recurring administrative responsibilities, support her content production process, and improve the consistency of her online presence.

The VA will help free up Elisa's time so she can focus on coaching clients, growing her business, and expanding her content marketing efforts.

POSITION OVERVIEW

The Virtual Assistant will provide administrative, content, social media, video editing, and CRM support.

The primary responsibilities will include:

• Providing administrative assistance and helping organize recurring business tasks.
  
• Supporting content creation, preparation, and publishing across social media platforms.
  
• Editing long-form interview recordings and creating short-form video clips.
  
• Managing and scheduling social media content.
  
• Supporting CRM activities, including social posting calendars, email nurture campaigns, and drip campaigns.
  
• Helping maintain consistency in the client's content production and publishing workflow.
  

The ideal candidate is a versatile VA who is comfortable working across multiple areas of business support, particularly social media, content operations, and CRM management.

GoHighLevel (GHL) or comparable CRM experience is a required qualification for this role.

KEY RESPONSIBILITIES

A. Administrative Support

Provide general administrative assistance to help Elisa manage the operational side of her coaching business.

Responsibilities may include:

• Assisting with routine administrative tasks and business-related organization.
  
• Helping manage and organize emails and other administrative communications as needed.
  
• Supporting document creation, organization, and management.
  
• Assisting with data entry and maintaining accurate business information.
  
• Helping organize recurring tasks and administrative workflows.
  
• Providing general operational support to reduce the client's administrative workload.
  
• Assisting with other administrative responsibilities as assigned.
  

The VA should help ensure that routine administrative work is handled efficiently so Elisa can prioritize coaching sessions and business development.

B. Social Media Management and Content Publishing

Support Elisa's social media presence and help maintain a consistent publishing schedule.

Primary platforms:

• LinkedIn
  
• Instagram
  
• Facebook
  
• YouTube
  

Responsibilities include:

• Uploading and publishing approved content across the client's social media platforms.
  
• Scheduling social media posts in advance.
  
• Organizing and maintaining a content publishing calendar.
  
• Helping manage the client's social media posting workflow.
  
• Preparing and organizing content for publishing.
  
• Repurposing existing content into different formats for social media.
  
• Supporting the distribution of video content and clips.
  
• Helping ensure content is published according to the agreed schedule.
  
• Assisting with maintaining consistency across the client's social media channels.
  

The VA will primarily work with content provided by Elisa, including recorded interviews, existing materials, and other approved content.

The goal is to help Elisa distribute more of her existing content and increase her visibility through consistent publishing.

C. YouTube Interview Content and Video Editing

This is one of the client's most important support requirements.

Elisa has recently started a YouTube interview series featuring conversations with her clients and other professionals who fit her ideal client profile.

She wants to make this series a significant channel for organic leads, business visibility, and audience engagement.

The VA will help turn recorded interviews into publishable content.

Responsibilities include:

• Accessing and working with recorded interviews in Riverside.
  
• Performing simple edits and adjustments to interview recordings.
  
• Preparing full interview recordings for YouTube publishing.
  
• Making basic edits to improve the presentation of the recording.
  
• Helping prepare the finished video for publication.
  

Short-form video clips

• Creating short clips from longer interview recordings.
  
• Identifying relevant topics and segments to turn into clips.
  
• Using Riverside's AI capabilities to help identify and extract relevant content.
  
• Editing clips to focus on the guest rather than Elisa when appropriate.
  
• Making simple adjustments to the clips so they are ready for publishing.
  
• Preparing clips for distribution on LinkedIn, Instagram, and Facebook.
  

Video editing expectations

• The client prefers simple, efficient editing rather than advanced or highly technical video production.
  
• The VA should be able to work independently within Riverside.
  
• The VA should be comfortable using the platform's built-in editing and AI features.
  
• The priority is to produce usable content efficiently and consistently.
  

The client estimates that editing an interview and its clips currently takes approximately one hour of her time.

The VA should help reduce this bottleneck and make it easier to publish more of the recorded interviews.

D. GoHighLevel (GHL) and CRM Support

Required qualification: CRM fluency, preferably GoHighLevel.

Elisa currently uses GoHighLevel (GHL) and has an existing resource helping manage parts of the platform.

She wants the VA to be comfortable working within GHL or a comparable CRM so the VA can potentially take over or support these activities as her business needs evolve.

Responsibilities may include:

• Navigating and working within GoHigh