Sales Administrator - Poland

Zoomcar; Warszawa; On-site; PLN 42,000 - 60,000; Full time

Job summary

Zoomcar is seeking a Sales Administrator in Warszawa to provide end-to-end operational support across office management and sales administration. You will ensure smooth execution of internal processes and support the commercial organization in a fast-growing, international environment.

The role emphasizes document management, coordination of logistics and events, and close collaboration with Finance, Legal, and Logistics teams to align processes and improve efficiency.

Qualifications

• Experience in administration and/or sales support roles.
• Strong organizational and multitasking abilities.
• Proactive and solution-oriented mindset.
• Ability to operate in a fast-growing, international environment.
• Solid communication skills and stakeholder management.
• Fluency in English and Polish (required in bilingual, international setting).

Responsibilities

• Oversee document management of the local entity.
• Act as coordinator for employees on administrative matters.
• Ensure smooth day-to-day office operations and manage vendor relationships.
• Coordinate internal logistics, meetings, and company events.
• Provide operational support to the sales team across the sales cycle.
• Monitor order status and resolve bottlenecks; ensure data quality in CRM.
• Assist in execution of sales initiatives (events, campaigns, trainings).

Skills

Organizational skills

Multitasking

Proactive mindset

Solution oriented

Communication & stakeholder management

Bilingual English/Polish

Tools

CRM software

Office tools

Job description

Sales Administrator

Location: Warszawa, Poland

Role Purpose

The Sales & Office Administration Specialist will provide end-to-end operational support across office management and sales administration, ensuring smooth execution of internal processes and supporting the effectiveness of the commercial organization.

Scope of Responsibilities

1. Office Administration

• Oversee document management of the local entity
• Act as a point of coordination for employees on administrative matters
• Ensure smooth day-to-day operations of the office environment
• Manage relationships with external vendors (facility, services, supplies)
• Coordinate internal logistics, meetings, and company events

2. Sales Administration Support

• Provide operational support to the sales team across the sales cycle
• Coordinate with Finance, Legal, and Logistics to ensure process alignment
• Monitor order status for office and proactively resolve operational bottlenecks
• Support reporting and pipeline hygiene (CRM updates, data quality)
• Assist in execution of sales initiatives (events, campaigns, trainings)

3. Candidate Profile

• Experience in administration and/or sales support roles
• Strong organizational and multitasking skills
• Proactive and solution-oriented mindset
• Ability to operate in a fast-growing, international environment
• Solid communication skills and stakeholder management
• Fluency in both English and Polish (required for working in a bilingual and international environment)

4. Expected Business Impact

• Increased sales productivity through reduction of administrative workload on sales teams and reducing administrative burden on managers
• Improved operational efficiency and shorter order processing cycles
• Higher data quality and process consistency across sales operations
• Reduced operational risk related to documentation and complianceBetter scalability of the local organization without adding pressure to existing roles