Administrative Specialist - Hybrid, Docs & Compliance

U.S. Bank; Warszawa; Hybrid; PLN 32,000 - 46,000; Full time

Benefits offered by this job

Comprehensive medical care

Dental care

Group insurance

Multisport card

Language classes

Job summary

U.S. Bank in Warsaw, Poland is seeking a Junior Administration Specialist to support document processing, account updates, and reporting. You will handle client documents, ensure regulatory compliance, and respond to internal and external queries mainly by email.

The role requires strong attention to detail and good English communication (B2), plus a proactive, team-oriented mindset. Hybrid work is available with core in-office days.

Qualifications

• Knowledge of English to communicate freely with colleagues and superiors (B2).
• Accuracy and attention to detail when working with documentation and data.
• Analytical approach to problems.
• Negotiation and interpersonal skills.
• Enthusiasm and willingness to learn.
• Effective time management to ensure timely completion of assigned tasks.
• Availability to work on a hybrid basis.
• Experience in administrative positions welcome.

Responsibilities

• Process customer documents and update accounts.
• Check client documents to ensure regulatory compliance.
• Resolve discrepancies in customer accounts.
• Maintain a register of all documents.
• Create and file reports.
• Respond to internal and external customer queries (mainly by email).

Skills

English communication

Attention to detail

Analytical thinking

Interpersonal skills

Time management

Team orientation

Job description

U.S. Bank in Warsaw, Poland is seeking a Junior Administration Specialist to support document processing, account updates, and reporting. You will handle client documents, ensure regulatory compliance, and respond to internal and external queries mainly by email.

The role requires strong attention to detail and good English communication (B2), plus a proactive, team-oriented mindset. Hybrid work is available with core in-office days.