Administrative Manager (Warsaw)

Niezastapiona; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

30+ days off

Unlimited sick leave

Free office meals

Health coverage

Apple gear

Courses

Conferences

Wellness benefits

Job summary

Solidgate is building its Warsaw hub — our international home base for teams across Europe. You’ll launch the hub, shape the operating model, and ensure everything runs smoothly from day one. Own the role with real autonomy: pitch ideas, implement programs, and measure impact on team satisfaction and company culture.

Expect cross‑border collaboration with colleagues from across Europe. This is a stepping stone to the International Hubs Manager role as we scale, with opportunities to lead

Qualifications

• Structured, proactive mindset with a solutions-first approach.
• Ability to thrive in fast-paced, constantly evolving environments.
• High attention to detail and strong sense of ownership.
• English at Upper-Intermediate level or above.

Responsibilities

• Own the launch of our new Warsaw hub and shape how it runs from day one.
• Keep operations running like clockwork: vendors, facilities, workflows across locations.
• Own business travel end-to-end — from itineraries to partner gifts, every detail covered.
• Drive cost planning, procurement, and supplier management.

Skills

Structured mindset

Proactive work style

Detail oriented

Ownership

Job description

Our Mission and Vision

At Solidgate, our mission is clear: to empower outstanding entrepreneurs to build exceptional internet companies. We exist to fuel the builders — the ones shaping the digital economy — with the financial infrastructure they deserve. To achieve that, we’re on a bold path: to become the #1 payments orchestration platform in the world.

We believe the future of payments is shaped by people who think big, take ownership, and bring curiosity and drive to everything they do. That’s exactly the kind of teammates we want on board.

We’re building the #1 payment orchestrator in the world — and the names behind us prove it. Clients include Bolt, Ajax, Nova Post, MEGOGO. Trusted by giants like J.P. Morgan. Ranked #2 in the “Employer of the Year 2026” award by Forbes Ukraine.

About The Role

We're looking for an Administrative Manager to become the driving force behind Solidgate's Warsaw hub — our international home base for teams across Europe.

This role is about launching a new hub: setting up processes, shaping the experience, and making sure the space hits the ground running from day one.

• Be the driver of international growth. The Warsaw hub isn't just an office — it's Solidgate's growth point in Europe. And you're the person building it.
• Real autonomy. Pitch your ideas, run with them, see the impact directly in team satisfaction and company culture.
• International by default. Work alongside colleagues from across Europe, with cross-border collaboration woven into the role.
• More than admin. Events, travel, culture initiatives — this role is where organization meets creativity.
• Environment to experiment. Try new approaches to workplace experience with full support from leadership.
• Environment to grow. Senior track leads to International Hubs Manager — owning multiple hubs across Europe as we scale

What you’ll own

• Own the launch of our new Warsaw hub and shape how it runs from day one
• Keep operations running like clockwork: vendors, facilities, workflows across locations
• Own business travel end-to-end — from itineraries to partner gifts, every detail covered
• Drive cost planning, procurement, and supplier management
• Create corporate events, team builds, and off-sites that people still talk about weeks later

You’re a great fit if you have

• Structured, proactive mindset with a solutions-first approach
• Ability to thrive in fast-paced, constantly evolving environments
• High attention to detail and strong sense of ownership
• English at Upper-Intermediate level or above

Why Solidgate?

Shape our hub. Lead initiatives that define how our Warsaw team collaborates, feels, and thrives — and set the standard for every Solidgate location that comes next.

Your ideas count. Enjoy real autonomy — pitch, test, and implement programs that improve the employee experience across our international hubs.

Room to experiment. Try new approaches to workplace happiness and engagement with full support from leadership.

Impact &visibility. See the results of your work directly in how the office runs, how teams feel, and how culture grows.

Collaborative environment. Work with energetic, curious colleagues from across Europe who celebrate wins together.

The Extras:

• 30+ days off
• unlimited sick leave
• free office meals
• health coverage
• Apple gear to keep you productive
• Courses
• conferences
• sports and wellness benefits — all designed for ideas, focus, and fun

Tomorrow’s fintech needs your mindset. Come build it with us.

Know top talent? We’re always on the lookout. Refer someone for our role, and if they get hired, there’s a bonus waiting for you — simple as that.