Administrative Assistant (candidate database) FRONTEX

Staff Partners; Warszawa; On-site; PLN 51,615 - 67,726; Full time

Benefits offered by this job

Medical care

Sports card

Opportunity for development and promotion

Job summary

Staff Partners is looking for an Administrative Assistant for FRONTEX in Warsaw. The role involves supporting document flows, drafting reports, and managing correspondence.

Candidates should have completed secondary education, at least one year of experience, and strong MS Office skills. This position offers a daily net remuneration of €76.36, plus medical care and opportunities for professional development.

Qualifications

• Minimum 1 year of professional experience in a relevant area.
• Very good computer skills in MS Office.
• Very good command of English (at least B2).

Responsibilities

• Provide administrative support in general procedures.
• Draft notes, letters, and reports as necessary.
• Organize online and physical meetings.

Skills

MS Office (Word, Excel, Outlook)

Written and spoken English (at least B2)

Organizational skills

Ability to work independently

Attention to detail

Education

Completed secondary education related to business needs

Job description

For our client FRONTEX the European Border and Coast Guard Agency, we are looking for candidates for the following position:

Administrative Assistant

Key responsibilities of the position:

• to provide administrative support in general administrative procedures;
• to support the document flows and archiving;
• to support in drafting notes, letters, reports and follow ups on documents;
• to carry out data entry and support an administration and monitoring of electronic databases;
• to support in preparation and evaluation of internal trainings;
• to assist in the organisations of online and physical meetings and drafting minutes as necessary;
• to assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
• to support the preparation and follow-up of financial commitments and documents;
• to archive invoices, payment records and bank statements;
• to support in the preparation of procurement requests and reimbursement of claims in line with the financial rules in place;
• to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
• to provide assistance in preparation, implementation and monitoring of contracts;
• to assist in the preparation of statistical data (tables, graphs and charts);
• to support in drafting reports in various areas related to Frontex activities;
• to track and report on team hours and file expense reports;
• to monitor functional mailboxes and communicate with internal andexternal parties;
• to perform basic administrative tasks as copying, scanning, etc.

Requirements:

• Education: successfully completed secondary education related to the business needs.
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs.
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook).
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language

Personal skills:

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing
• accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate
• manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

We offer:

• contract of employment through the Employment Agency
• daily remuneration: €76,36 net
• medical care, sports card
• opportunity for development and promotion
• work with professionals

Please be advised that only resumes in English will be considered.

We would like to kindly inform you that the applications submitted to the above job advertisement will go to our Candidate Database, as soon as we start the recruitment process we will contact you!