Administrative Assistant

Randstad Polska Sp. z o.o.; Kraków; On-site; PLN 75,000 - 90,000; Full time

Benefits offered by this job

OK system

Medical package

Canteen funding 270 PLN monthly

Flexible working hours

Temporary contract with extension

Job summary

Randstad Polska Sp. z o.o. in Kraków seeks an Administrative Assistant to provide high-quality administrative and operational support to leaders and teams.

You will help drive efficiency, maintain confidentiality, and coordinate across multiple stakeholders to deliver business priorities. You will manage calendars, prepare presentations, support travel, and collaborate with Finance, Procurement, Legal, and Workplace Experience teams.

Qualifications

• Strong organizational and time management skills.
• Excellent verbal and written English communication.
• Advanced proficiency in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and accuracy.
• Strong stakeholder management and collaboration skills.
• Professional discretion when handling confidential information.
• Problem-solving mindset and proactive approach.
• Experience supporting managers or leadership teams.
• Nice-to-have: experience in international or matrix organizations, familiarity with travel and expense systems, event coordination.

Responsibilities

• Manage calendars, meeting schedules, and business appointments.
• Coordinate internal and external meetings, workshops, town halls, and leadership sessions.
• Support travel arrangements and expense management per company policies.
• Manage correspondence, inboxes, and administrative documentation.
• Prepare presentations, reports, meeting materials, and business communications.
• Coordinate with cross-functional teams, including Finance, Procurement, Legal, Workplace Experience, and other functions.
• Maintain records, databases, and administrative trackers.
• Support event planning and execution, including logistics and communications.
• Assist with vendor coordination and service provider communication.
• Ensure compliance with company policies, procedures, and confidentiality requirements.

Skills

Organization

Time management

English communication

MS Office 365

Multitasking

Attention to detail

Stakeholder management

Discretion

Problem solving

Support leadership

International environment

Tools

Microsoft Office 365

Job description

As an Administrative Assistant, you will provide high-quality administrative and operational support to leaders and teams, ensuring smooth day-to-day operations and effective coordination across multiple stakeholders. You will help drive efficiency, maintain confidentiality, and support the successful delivery of business priorities.

What will your tasks involve?

• manage calendars, meeting schedules, and business appointments
• coordinate internal and external meetings, workshops, town halls, and leadership sessions
• support travel arrangements and expense management in accordance with company policies
• manage correspondence, inboxes, and administrative documentation
• prepare presentations, reports, meeting materials, and business communications
• coordinate with cross-functional teams, including Finance, Procurement, Legal, Workplace Experience, and other business functions
• maintain records, databases, and administrative trackers
• support event planning and execution, including logistics and communication activities
• assist with vendor coordination and service provider communication
• ensure compliance with company policies, procedures, and confidentiality requirements

What we expect from you?

• strong organizational and time management skills
• excellent verbal and written communication skills in English
• advanced proficiency in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint)
• ability to manage multiple priorities in a fast-paced environment
• high attention to detail and accuracy
• strong stakeholder management and collaboration skills
• professional discretion when handling confidential information
• problem-solving mindset and proactive approach
• experience supporting managers or leadership teams
• nice-to-have: Experience in an international or matrix organization, familiarity with travel and expense management systems, and event coordination skills

What you can expect from us?

• work in an international and well-known tobacco company
• salary starting from 7,425 PLN gross per month
• benefit system (OK system, Medical package)
• funding for the canteen - 270 PLN monthly
• flexible working hours
• temporarycontract, with possibility of extention
• on-site work (office in Cracow, Czyżyny)

Employment agency entry number 47

this job offer is intended for people over 18 years of age

досвід

0-6 miesięcy