Executive Assistant

Aptean; Wrocław; On-site; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Private medical care

Multisport card

Group life insurance

Hybrid working model

Job summary

Aptean in Wroclaw is seeking an Executive Assistant to support a US-based EVP of Sales in a hybrid role. You will provide comprehensive administrative and logistical support, helping the executive stay organized and effective in a fast-paced, international environment.

Key duties include screening calls and managing calendars, arranging domestic and international travel, coordinating events, handling internal and external communications, preparing reports and presentations, and collecting

Qualifications

• Experience as an Executive Assistant, Office Manager, or Administrative Specialist in a dynamic international environment.
• Strong English language skills, both written and verbal.
• Highly organized multitasker with excellent interpersonal skills and IT proficiency.
• Experience in project coordination and collaboration with management, staff, external clients and vendors.
• You can multitask, prioritize, and respond promptly to time-sensitive requests.
• Data-driven and able to produce analytical dashboards from numerical data.
• Proficient in MS Office, especially PowerPoint and Excel.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Responsibilities

• Screening calls and managing complex calendars.
• Arranging domestic and international travel.
• Coordinating special events and meetings.
• Managing internal and external communications.
• Preparing special reports and high-level management presentations.
• Collecting and documenting departmental metrics.

Skills

Executive support

Office management

Administrative coordination

Multitasking

Interpersonal skills

IT proficiency

Project coordination

MS Office (PowerPoint & Excel)

Data dashboards

Tools

MS Office Suite

PowerPoint

Excel

Job description

Overview

We’re looking for an Executive Assistant to join our team in Wrocław (hybrid). At Aptean, our Executive Assistants are crucial to our business's efficient operation. In this role, you'll provide comprehensive administrative and logistical support to a US-based Executive Vice President of Sales.

Flexibility and initiative are essential in this role, as you'll be working with dynamic executives in a fast-paced, growing environment.

You’ll enhance their effectiveness by:

• Screeningcallsandmanagingcomplexcalendars.
• Arrangingdomesticandinternationaltravel.
• Coordinatingspecialeventsandmeetings.
• Managinginternalandexternalcommunications.
• Preparingspecialreportsandhigh-levelmanagementpresentations.
• Collectinganddocumentingdepartmentalmetrics.

About You

• You have prior experience as an Executive Assistant, Office Manager, or Administrative Specialist, preferably in a dynamic international environment.
• Strong English language skills, both written and verbal, are essential for effective communication with US-based executives and stakeholders.
• You are a highly organized multitasker with excellent interpersonal skills and strong IT proficiency.
• You have experience in project coordination and can work effectively with all levels of internal management, staff, external clients, and vendors.
• You can handle multiple tasks simultaneously, prioritize effectively, and respond promptly to time-sensitive requests.
• You are data-driven and capable of producing analytical dashboards from numerical data.
• You possess a strong working knowledge of MS Office, particularly PowerPoint and Excel.
• You can handle sensitive information with discretion and maintain confidentiality.

What’s in it for you?

• The chance to build a rewarding career at a rapidly growing global company.
• Comprehensive benefits package: employment contract, private medical care, Multisport card, and group life insurance.
• Hybrid working model with a minimum of 2 days per week in the office.
• Office Perks: pizza, sandwiches, fresh fruit, and juices.
• Team Bonding Events: participate in a variety of fun and engaging activities, from sports and board games to wine tastings, wellbeing workshops, and CSR initiatives.
• Learning & Development: access opportunities for industry-specific training and personal development.

About Aptean

At Aptean, our mission is to solve tomorrow’s unique challenges today with unrivaled, purpose-built software and superior customer experiences from people who care.

Aptean is a global provider of mission-critical, industry-specific software solutions.

Aptean’ s purpose-built ERP and supply chain management solutions help address the unique challenges facing process and discrete manufacturers, distributors and other focused organizations. Aptean’ s compliance solutions are built for companies serving specific markets such as finance, healthcare, biotech and pharmaceuticals, over10,000 highly specialized organizations in more than 20 industries and 80 countries rely on Aptean to streamline their everyday operations.

“At Aptean, our global and diverse employee base is our greatest asset. It is through embracing and understanding our differences that weare able toharness our individualpower to maximize the success of our customers, ouremployeesand our company.” – TVN Reddy

Diversity, Equity & Inclusion Statement

Aptean pledges to promote a company culture where diversity, equity and inclusion are central. We are committed to applying this principle as we interact with our customers, build our teams, cultivate our leaders and shape a company in which any employee can succeed, regardless of race, color, sex, national origin, sexuality and gender identity, religion,disability,or age. Celebrating our diverse experiences,opinionsand beliefsallows us to embrace what makes us unique and to use this as an asset in bringing innovative solutions to our customer base.