Administration Manager Poland

LECTRA Gruppe; Warszawa; On-site; PLN 90,000 - 120,000; Full time

Job summary

Lectra is seeking an experienced Accounting / Cash Management / Monthly Reporting professional in Warsaw, Poland. The role covers outbound/incoming invoicing, revenue recognition, cash flow reporting, and coordination of banking activities for the local entity.

You will work with Polish and English communications, support auditors, and maintain strong relationships with internal and external stakeholders. IFRS knowledge is a plus and SAP skills are advantageous.

Qualifications

• Completed training in accounting.
• 5+ years of accounting experience including the related booking and coordination work.
• Computer skills: accounting software (SAP B1 is an advantage), good Excel skills.
• Polish native level, good level of spoken and written English is required.
• Experience with international companies (IFRS knowledge a plus).
• Very good communication skills (verbal and writing) with ability to communicate with various stakeholder.
• Ability to proactively analyze topics in a structured way and suggest solutions.

Responsibilities

• Control and book all outgoing invoices.
• Ensure correct booking, allocation and recognition of different types of revenue.
• Analyze, understand and explain variations of A/R and their impact on revenue.
• Booking and monitoring of all bank movements on a daily basis and update the daily cash-in report.
• Set up and coordinate proactive and corrective actions to optimize cash collection of the country.
• Establish and maintain a close and trustful relationship with internal and external customers.
• Follow up of bad debts according to internal rules.
• Handle all incoming invoices through the internal approval tool.
• Pay external invoices and travel expenses on a weekly basis through the banking tool.
• Prepare and report monthly cash movements and forecast / accounts receivables.
• Participate in monthly, quarterly and annual closings and be the first contact for internal and external auditors.
• Manage administrative topics including office management.
• Fleet management for Sales Colleagues and Technicians.
• Main contact of the HR team and for the external payroll provider.

Skills

Accounting experience

Booking coordination

SAP B1

Excel skills

Polish native

English proficiency

Education

Accounting training completed

Tools

SAP B1

Job description

We invite you to embark on a journey. A technological journey towards the evolution of our society and our industries, powered by Industry 4.0 and supported by Lectra. Software, equipment, data and services… At Lectra, as a major player in the fashion, automotive and furniture markets, we contribute to the Industry 4.0 revolution with boldness and passion by providing best-in‑class technologies. But it doesn’t stop there. By enabling industrial intelligence solutions, we facilitate the digital transformation of our customers. And we’re always on the lookout for new tech‑enthusiasts to join the team! With more than 50 years of experience and a presence in over 100 countries around the world, we are 3000 employees united by passion and driven by innovation. A unique journey awaits you at Lectra, are you ready to craft the future of technology together?

ACCOUNTING / CASH MANAGEMENT / MONTHLY REPORTING

• Control and book all outgoing invoices
• Ensure correct booking, allocation and recognition of different types of revenue
• Analyze, understand and explain variations of A/R and their impact on revenue
• Booking and monitoring of all bank movements on a daily basis and update the daily cash-in report
• Set up and coordinate proactive and corrective actions to optimize cash collection of the country
• Establish and maintain a close and trustful relationship with internal and external customers
• Follow up of bad debts according to internal rules
• Handle all incoming invoices through the internal approval tool
• Pay external invoices and travel expenses on a weekly basis through the banking tool
• Prepare and report monthly cash movements and forecast / accounts receivables
• Participate in monthly, quarterly and annual closings and be the first contact for internal and external auditors

ADMINISTRATION

• Manage administrative topics including office management
• Fleet management for Sales Colleagues and Technicians
• Main contact of the HR team and for the external payroll provider

COMPETENCIES / EXPERIENCE

• Completed training in accounting
• 5+ years of accounting experience including the related booking and coordination work
• Computer skills: accounting software (SAP B1 is an advantage), good Excel skills
• Polish native level, good level of spoken and written English is required

Trustworthy, detail-oriented and reliable

• Experience with international companies (IFRS knowledge a plus)
• Very good communication skills (verbal and writing) with ability to communicate with various stakeholder
• Ability to proactively analyze topics in a structured way and suggest solutions