ITP Travel Expenses Specialist.

Wärtsilä Corporation; Województwo pomorskie; Hybrid; PLN 90,000 - 115,000; Full time

Benefits offered by this job

Medical insurance

Sports card

Life insurance

Enhanced PPK contribution

Hybrid working model

Job summary

Wärtsilä in Gdańsk, Poland, is seeking an ITP Travel Expenses Specialist to join a dynamic team. Hybrid work arrangement offered within a global business service hub.

You will manage end-to-end travel expense processing, verify VAT and documentation, and support travelers and internal partners while improving processes and coaching new staff.

Qualifications

• Experience in travel expense processing.
• University degree in Accounting, Economics, Business Administration or related field.
• Understanding of end-to-end travel expenses and financial accounting.

Responsibilities

• Process travel expenses in compliance with policies and guidelines.
• Verify VAT deductions and expense types.
• Ensure all required documents are attached to expense reports.
• Support local travel contacts and travelers with guidance.
• Ensure timely verification and payment readiness of expense reports.
• Communicate with stakeholders to answer process/tool questions.
• Maintain updated working instructions and materials.

Skills

Travel expense processing

Communication skills

SAP Concur

ServiceNow

Fluent English

Education

Bachelor/Master in Accounting or Economics

Tools

SAP Concur

ServiceNow

Job description

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We are always on the lookout for a talent with a growth mindset - are you the one?

We are now looking for an ITP Travel Expenses Specialist to join our energetic and customer-oriented team working for a better future. Location of this position is Gdańsk, Poland. We offer a possibility to hybrid remote work.

Your role and responsibilities

What you'll be responsible for:

• Travel Expenses related tasks, according to legal compliance and Wärtsilä Corporation accounting manual, guidelines, and requirements
• Verifying that VAT deductions are made correctly and correct expense type is selected
• Verifying that all required documents are attached to the expense reports
• Supporting local Travel contact persons, other internal and external partners and providing help for travellers
• Making sure that expense reports are verified according to agreed timeline and thereby ready for payment in time
• Communication with stakeholders, answering end users' questions related to process or tool
• Ensuring proper and updated documentation of the working instructions and relevant materials
• Improving the travel expense process by effective and active teamwork
• Training and coaching of new employees, acting as back up

Qualifications/to be able to succeed in the position we expect you to have:

• Experience in travel expense processing
• University degree (Bachelor or Master) in Accounting, Economics, Business Administration, or a related field
• Understanding of Travel expenses end-to-end process
• Understanding of financial accounting and Finance processes
• Strong communication skills and customer-oriented mindset
• Fluent English,with other languages seen as advantage
• Proactive, organized, and solution-focused approach
• Passion for learning and continuous improvement
• Knowledge of SAP Concur and ServiceNow is an advantage

Why you and us?

You are valued - as your true self.

At Wärtsilä YOU matter. We value diversity and are committed in supporting inclusive work community.

Your growth is supported.

We believe in continuous learning & teamwork. Wärtsilian community has your back when it comes to development opportunities - so you can develop beyond your potential.

You get to make a difference.

Innovation and sustainability are important for us. Every day, we - Wärtsilians - put our hearts and minds into enabling sustainable societies through innovation in technology and services into reality.

• Be part of a brand-new Global Business Service hub in Gdańsk
• Work in an international, multicultural environment
• Hybrid working model and flexible working hours
• Competitive salary, bonus scheme, and attractive benefits package
• Medical insurance, sports card, life insurance, and enhanced PPK contribution
• Numerous opportunities for professional growth, training, and internal career development

At Wärtsilä, you'll work with talented professionals who are passionate about making things better every day through people, processes, and technology. Join us and help shape the future of global business services.

Welcome to join us in shaping the decarbonization of marine and energy!

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com .