Administration Analyst with German

JLL; Warszawa; Híbrido; PLN 120.000 - 180.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Permanent contract

Private healthcare

Cafeteria benefits

Life insurance

Employee assistance

Descripción de la vacante

Jones Lang LaSalle Incorporated in Warsaw is seeking a Capital Markets Administration Analyst to support the Germany operations with bilingual German and English proficiency and strong organizational skills.

You will handle calendar management, travel, CRM data, billing, onboarding for CM colleagues, and event coordination, in a hybrid Warsaw Spire environment.

Join a global real estate leader committed to development, inclusion, and a collaborative international team.

Formación

• German and English language at least B2 level
• Strong organizational and time management abilities
• Excellent written and verbal communication in a professional setting
• Experience with CRM tools such as Salesforce or Capforce is a plus

Responsabilidades

• Provide administrative support across the team, including calendar management and travel coordination
• Organize and support team communication, including meetings, agendas, and minute-taking
• Maintain and update CRM data (Salesforce/Capforce) throughout project lifecycles
• Process billing requests and ensure accurate allocation of invoices
• Maintain project documentation and contact databases across deal stages
• Manage internal and external communications, handling emails and inquiries
• Coordinate onboarding for new Capital Markets colleagues and access
• Support event coordination and scheduling across Germany teams

Conocimientos

German language proficiency

English language proficiency

Organizational skills

Time management

Interpersonal skills

Team collaboration

Independent work

MS Office proficiency

CRM experience (Salesforce/Capforce)

Herramientas

Salesforce

Capforce

Descripción del empleo

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for a Capital Markets Administration Analyst with German

Location: Warsaw

Work model: hybrid (2 days working from the office - Warsaw Spire building)

Type of contract: contract of employment

Sector overview

JLL is a leading global real estate services provider. With more than 300 locations in America, Europe, the Middle East, Africa and Asia-Pacific, we stand for global real estate expertise. Today, we are a market leader and stand for excellent work and a strong, international team.

For our expanding Warsaw-based CMG (Capital Markets Group) business line we are looking for you as Capital Markets Administration Analyst.

You will be part of a collaborative international support team that enables the success of JLL’s Capital Markets business across Germany.

What You’ll Do

• Provide administrative support across the team, including calendar management and travel coordination
• Organize and support team communication, including meetings, agendas, and minute-taking
• Maintain and update CRM data (Salesforce/Capforce) throughout project lifecycles, including opportunity tracking, transaction data, and report/dashboard controls
• Process billing requests and ensure accurate allocation of incoming and outgoing invoices
• Maintain project documentation and contact databases across various deal stages
• Manage internal and external communications, handling emails, calls, and inquiries
• Coordinate onboarding for new Capital Markets colleagues, including starter checklists and systems access
• Support event coordination, project scheduling, and quality management workflows, collaborating with multiple Capital Markets teams across Germany

What We’re Looking For

• Strong command of German and English (minimum B2 in both)
• Solid organizational and time management skills, with the ability to juggle multiple priorities
• A keen eye for detail and genuine commitment to high-quality work
• Confidence using Microsoft Office Suite and other business software
• Strong interpersonal and communication skills, with a collaborative mindset
• Ability to work independently as well as part of a team, with a proactive, can-do attitude
• Comfort working in a fast-paced, dynamic environment
• An interest in or familiarity with commercial real estate is a plus, though not essential

What You Can Expect From Us

• Competitive Rewards & Benefits A permanent contract, private healthcare, a cafeteria benefits system, life insurance, and access to an employee assistance program.
• Flexible Work Environment A hybrid working model based in our premium Warsaw Spire workspace, featuring state-of-the-art facilities and convenient metro access.
• Career Development & Growth Robust development opportunities, with 80% of employees participating in structured programs, alongside AI upskilling and professional training.
• Stability & Recognition Join a company with a 78% employee recommendation rate, recognized for 18 consecutive years as one of the World’s Most Ethical Companies.
• Inclusive & Supportive Culture A strong commitment to Diversity, Equity & Inclusion, supported by multiple employee resource groups and initiatives.
• Global Perspective Work alongside colleagues representing 60 nationalities and 40 languages, offering rich cultural exchange and collaboration opportunities.

Location:

On-site –Warsaw, POL

_ JLL Privacy Notice _

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.