Admin Assistant - S1

Boston Scientific Gruppe; Warszawa; Hybrid; PLN 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid work model

International environment

Professional development

Access to advanced tools and systems

Multisport/Culture card

Lunch card

Life insurance

Language courses

Employee Assistance Program

Employee Stock Purchase Plan (ESPP)

Internal events and charity

Job summary

Boston Scientific Poland is seeking a Clinical Trial Specialist to join the Clinical team. You will provide administrative and operational support to clinical project teams, collaborating with CRAs and Field Clinical Research Engineers, and help manage trial documentation.

This role offers hybrid work (3 days in office), international exposure, and opportunities for professional development within Clinical Operations.

Qualifications

• Organized and detail-oriented with English proficiency.
• Flexible and adaptable to changing priorities.
• Comfortable documenting in regulated environments.
• Experience with clinical trial documentation systems (eTMF) preferred.
• Interest in clinical operations and clinical trials.
• Able to work in an international environment.

Responsibilities

• Support clinical project teams with day-to-day administrative and operational activities.
• Maintain study/site documentation per SMFI.
• Coordinate translations of study-related documentation.
• Receiving, processing, uploading, filing, reviewing and maintaining regulatory, legal and financial clinical trial documentation.
• Supporting documentation activities required for successful study and site start-up, including preparation for site initiation.
• Maintaining study and site documentation and archives, both electronic and paper, as required.
• Collecting and filing core trial documentation received from different clinical functions.
• Preparing and distributing study communications and materials.
• Supporting the reconciliation of site training files and tracking project-specific training compliance.
• Maintaining accurate site, contact and study information in relevant clinical systems and tools.
• Ensuring activities are performed in accordance with applicable procedures, quality standards and Good Clinical Practice (GCP).
• Supporting routine study and site quality control checks to ensure documentation of completeness, accuracy, and compliance.

Skills

Organized

Detail-oriented

English proficiency

Flexible and adaptable

Good communication skills

Team collaboration

Ability to manage multiple tasks

Interest in Clinical Operations

Tools

eTMF

Job description

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Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

Clinical Trial Specialist

About the role

We are looking for a Clinical Trial Specialist to join our Clinical team.

In this role, you will provide administrative and operational support to clinical project teams and work closely with Clinical Research Associates and Field Clinical Research Engineers. You will support clinical trial documentation processes, study start-up activities, and the ongoing management of clinical study documentation.

This is a great opportunity for someone who would like to develop their career in Clinical Operations and gain hands-on experience supporting clinical trials in an international environment.

As our team and business needs continue to evolve, we are looking for someone who is flexible, adaptable and open to change. The scope of the role may evolve over time in line with internal priorities and business needs, offering an opportunity to gain exposure to different areas and broaden your experience within Clinical Operations.

Your responsibilities will include:

• Supporting clinical project teams with day-to-day administrative and operational activities.
• Maintaining the study/site documentation in accordance with the Study Master File Index (SMFI).
• Coordinating translations of study-related documentation.
• Receiving, processing, uploading, filing, reviewing and maintaining regulatory, legal and financial clinical trial documentation.
• Supporting documentation activities required for successful study and site start-up, including preparation for site initiation.
• Maintaining study and site documentation and archives, both electronic and paper, as required.
• Collecting and filing core trial documentation received from different clinical functions.
• Preparing and distributing study communications and materials.
• Supporting the reconciliation of site training files and tracking project-specific training compliance.
• Maintaining accurate site, contact and study information in relevant clinical systems and tools.
• Ensuring activities are performed in accordance with applicable procedures, quality standards and Good Clinical Practice (GCP).
• Supporting routine study and site quality control checks to ensure documentation of completeness, accuracy, and compliance.

What we are looking for:

We are looking for someone who is organized, detail-oriented and interested in developing their career within Clinical Operations.

You will be a good fit for this role if you:

• Have strong organizational skills and attention to detail.
• Are flexible and adaptable, with a positive approach to changing priorities and responsibilities.
• Are comfortable working in an evolving environment where the scope of the role may change based on internal business and team needs.
• Are comfortable working with documentation, systems and defined processes.
• Can effectively manage multiple administrative tasks and priorities.
• Enjoy collaborating with different team members and functions.
• Have good communication skills and are comfortable working in an international environment.
• Are eager to learn and develop your knowledge of clinical trial processes.
• Have a good command of English.
• Experience working with clinical trial documentation systems or electronic Trial Master Files (eTMF) is preferred.

Previous experience in clinical research, healthcare, medical devices, pharmaceuticals or a regulated environment would be an advantage, but we also welcome candidates who are at an early stage of their career.

We Offer

• The opportunity to work for Boston Scientific Poland, certified as a Great Place to Work®, reflecting our commitment to an inclusive, collaborative, and high-performing workplace.
• Hybrid work model (3 days in the office) with flexible working hours.
• A truly international and innovative work environment.
• Professional development, mentoring, and career growth opportunities.
• Access to advanced tools and systems.
• An attractive benefits package, including:
• Multisport/Culture card
• Lunch card
• Life insurance
• Language courses
• Employee Assistance Program
• Employee Stock Purchase Plan (ESPP)
• Internal events and charity initiatives

Boston Scientific transforms lives through innovative medical technologies that improve the health of patients around the world. As a global medical technology leader for more than 45 years, we advance science for life byprovidinga broad range of high-performance solutions that address unmet patient needs and reduce the cost of healthcare. Our portfolio of devices and therapies helps physicians diagnose and treat complex cardiovascular, respiratory, digestive, oncological,neurologicaland urological diseases and conditions. Learn more at www.bostonscientific.com and follow us on LinkedIn .

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