Accounts Receivable Specialist

Everfield; Kraków; On-site; PLN 60,000 - 90,000; Full time

Job summary

Everfield seeks a detail-oriented Accounts Receivable Specialist to join the finance team in Kraków. You will manage invoicing, monitor payments, and resolve disputes, ensuring timely cash flow and customer satisfaction.

The role requires AR/billing experience, strong Excel skills, and fluent English. French or German language skills are a plus, supporting a European-international client base.

Qualifications

• Bachelor's degree in Accounting/Finance or related field.
• 3 years of experience in billing operations or AR roles.
• Fluent English (written and spoken); French or German is a plus.

Responsibilities

• Review contracts, orders, and pricing for billing accuracy.
• Generate and issue invoices, ensuring compliance with terms.
• Resolve invoice disputes with internal teams to satisfy customers.
• Perform billing reconciliations and analyze variances.
• Monitor overdue accounts and initiate collection actions.
• Maintain AR records and prepare AR reports for management.

Skills

Analytical skills

Attention to detail

Communication skills

Customer service

Education

Bachelor's degree in Accounting/Finance

Tools

Accounting software

ERP systems

MS Excel

Job description

About Everfield

Everfield is a platform with a mission of acquiring, building and operating vertical market and specialist software companies, focused on European businesses. We invest in and provide support and best practices to software companies for them to live up to their full potential by offering a very established approach to promote growth. Everfield is looking to be the leader in European Vertical and specialist software solutions across myriad niche industries that provide mission-critical applications, services, and support to their clients. Everfield seeks to deliver innovation and growth to its acquired companies by providing best practices and operational support to help identify opportunities and install proven methodologies to accelerate customer and market share. Everfield is located throughout Europe, with offices in the UK, Germany, the Netherlands, France, Poland and Spain.

We are seeking a detail-oriented and analytical Accounts Receivable Specialist to join our finance team. The Accounts Receivable Specialist will play a critical role in managing the company's receivables, ensuring timely and accurate invoicing, monitoring customer payments, and resolving outstanding issues. The ideal candidate has a strong understanding of accounts receivable processes, excellent analytical and communication skills, and a focus on customer satisfaction.

Responsibilities

• Review customer contracts, sales orders, and pricing agreements to ensure accuracy and adherence to billing guidelines.

• Generate and distribute accurate and timely customer invoices, ensuring compliance with contract terms, pricing, and billing requirements.

• Investigate and resolve invoice disputes in a timely manner, collaborating with internal teams, such as sales, customer service, and operations, to address customer concerns.

• Perform billing reconciliations, comparing invoices with sales records and resolving any discrepancies or variances.

• Analyze billing trends, patterns, and key performance indicators (KPIs) to identify opportunities for process improvements and efficiency.

• Monitor customer accounts to ensure timely receipt of payments and follow up on overdue accounts, including sending payment reminders and initiating collection activities.

• Conduct regular analysis of accounts receivable aging reports, identify delinquent accounts, and take appropriate actions to resolve outstanding balances.

• Reconcile customer accounts, including applying cash receipts, adjusting entries, and issuing credit or debit memos when necessary.

• Maintain accurate and up-to-date records of customer interactions, payments, and collection efforts in the accounts receivable system.

• Prepare and analyze accounts receivable reports, providing insights and recommendations to management regarding credit risk, collection strategies, and process improvements.

• Collaborate with the credit and collections team to establish credit limits, review credit applications, and monitor credit exposure.

• Assist with month-end and year-end closing activities, including reconciliations, journal entries, and financial reporting related to accounts receivable.

• Stay informed about industry best practices, regulatory requirements, and emerging trends in accounts receivable management.

Requirements

• Fluent written and spoken English proficiency (B2/C1) and Franch.

• Proficient French or German language will be highly desired (B1/B2),

• Bachelor's degree in Accounting, Finance, or a related field. Relevant certifications (e.g., Certified Credit Professional) are a plus.

• 3 years of experience in billing operations, accounts receivable, credit, or related finance roles.

• Strong knowledge of accounts receivable processes, credit policies, and billing procedures. Proficiency in using accounting software, ERP systems, and MS Excel for data analysis and reporting.

• Excellent analytical skills, with the ability to interpret financial data, identify trends, and provide insights to improve collection processes.

• Strong attention to detail and accuracy in processing financial transactions and maintaining records.

• Exceptional communication skills, both written and verbal, with the ability to interact professionally with customers and internal stakeholders.

• Proven ability to prioritize tasks, meet deadlines, and manage multiple responsibilities in a fast-paced environment.

• Customer service-oriented mindset, with the ability to build positive relationships with customers and resolve issues effectively.

• Knowledge of credit risk assessment and collection techniques is an asset.