Accounts Receivable and Credit Control Specialist

Nutritics; Województwo pomorskie; À distance; PLN 60 000 - 90 000; Plein temps

Avantages offerts par ce poste

Genuine work life balance

Summer hours

Enhanced parenting leave

Health and wellbeing allowance

Résumé du poste

Nutritics is seeking an Accounts Receivable & Credit Control Specialist to join our finance team. This fully remote role is based in Poland (Gdańsk or surrounding area) under a local EOR contract. You will manage invoicing, collections, and AR processes while supporting global customers and collaborating with Sales and Customer Success teams.

You'll gain exposure to UK/EU VAT and US tax, leverage AI tools to automate tasks, and contribute to process improvements in a fast-growing SaaS business.

Qualifications

• 1+ years' experience in Accounts Receivable or similar role
• Strong numerical and analytical skills with attention to detail
• Proficiency in Excel/Google Sheets, and comfortable using AI to automate tasks
• Excellent communication skills, both written and verbal
• Highly organised, able to manage multiple tasks and meet deadlines
• Exposure to finance operations projects or process improvement initiatives
• A self-starter with a proactive approach to problem-solving
• Experience thriving in a fast-paced, growing business environment
• Ability to work on your own initiative whilst working alongside a supportive team
• Fluent spoken and written English
• Experience working in a tech/SaaS business is a benefit but not essential
• Familiarity with NetSuite (desirable)
• Salesforce CRM experience (desirable)

Responsabilités

• Generate accurate and timely sales invoices in accordance with customer contracts and internal SLAs
• Ensure billing reflects correct pricing, usage, and tax treatment (UK/EU VAT and US Sales Tax)
• Collaborate with Sales, Customer Success and the wider finance team to confirm billing details for new deals and renewals
• Track billing schedules, milestones, and subscription renewals to ensure continuity and accuracy
• Maintain billing data and documentation in our CRM and finance systems
• Investigate and resolve any billing discrepancies or customer queries
• Assist with maintaining internal controls around the invoicing process
• Prepare reports and summaries for management and audit purposes as needed
• Support the AR Manager across our global customer base for timely collections
• Post and allocate customer receipts daily to correct invoices
• Investigate unidentified or unallocated cash and short-payments
• Upload invoices to customer portals
• Set up and update customer records including VAT numbers and terms
• Act as the first point of contact for AR inquiries
• Build relationships with customers to ensure smooth payments
• Complete supplier and vendor setup forms and onboarding paperwork
• Maintain accurate records of collection activity
• Keep customer data up to date in the system
• Handle weekly cash allocation and month-end close activities related to AR

Connaissances

Excel/Google Sheets

AI automation

Strong analytical skills

Excellent communication

Multitasking

Outils

NetSuite

Salesforce

Description du poste

About Nutritics

Nutritics is redefining how hospitality and foodservice businesses operate. We give organisations complete clarity and control over their food, menus, supply chains, and environmental impact. Trusted by 500+ customers worldwide, from contract caterers and restaurant groups to healthcare and education providers, we are the platform of choice for businesses that take food data seriously.

Backed by PE investment, we're scaling rapidly across UK&I and entering the US market. Our ambition: to become the world's most trusted food information platform.

We are looking for an Accounts Receivable & Credit Control Specialist to join our finance team. This is an exciting opportunity for a motivated and dedicated individual to join our team and make a real impact. You'll play a central role in our financial operations, working closely with customers and colleagues across the business. You'll gain exposure to a wide range of finance functions, from assisting the Accounts Receivable and Credit Control Manager to participating in projects that shape the future of our finance processes.

For someone eager to develop their career in finance within a fast-paced, growing environment, this is a unique opportunity to build skills, take on responsibility, and grow with a company committed to innovation and excellence.

Main Responsibilities

Billing and Invoice Management

• Generate accurate and timely sales invoices in accordance with customer contracts and internal SLAs
• Ensure billing reflects correct pricing, usage, and tax treatment (UK/EU VAT and US Sales Tax)
• Collaborate with Sales, Customer Success and the wider finance team to confirm billing details for new deals and renewals, and to ensure billing disputes are resolved quickly
• Track billing schedules, milestones, and subscription renewals to ensure continuity and accuracy
• Maintain billing data and documentation in our CRM and finance systems
• Investigate and resolve any billing discrepancies or customer queries
• Assist with maintaining internal controls around the invoicing process
• Prepare reports and summaries for management and audit purposes as needed

Collections and Credit Control

• Support the Accounts Receivable Manager across our global customer base, ensuring timely collection of outstanding balances
• Proactively follow up with customers via email/phone to resolve overdue invoices and payment issues
• Post and allocate customer receipts daily to the correct invoices in the finance system
• Investigate unidentified or unallocated cash, part-payments, overpayments and short-payments
• Upload invoices to customer portals
• Set up and update customer records, including billing contacts, addresses, VAT numbers and payment terms
• Act as the first point of contact for customer billing and payment queries via the AR inbox
• Build strong relationships with customers to ensure smooth payment processes and issue resolution
• Complete supplier and vendor setup forms and onboarding paperwork sent by customers
• Maintain accurate records of collection activity and communications
• Keep customer data accurate and up to date in the system
• Handle weekly cash allocation and support month-end close activities related to AR

Career Progression and Development

• Play a key role in supporting the AR Manager and the wider finance team
• Opportunity to learn from working alongside an experienced management team and market-leading clients around the world
• Twice-yearly performance reviews and an individual career development plan
• Opportunity to grow with the business as it scales, helping to shape our processes and workflows, drive AI-led automation and challenge the status quo

The Ideal candidate will have

• 1+ years' experience working in Accounts Receivable or a similar role
• Strong numerical and analytical skills with excellent attention to detail
• Proficiency in Excel/Google Sheets, and comfortable using AI to automate tasks
• Excellent communication skills, both written and verbal, with the ability to build strong relationships with internal and external stakeholders
• Highly organised, able to manage multiple tasks and meet deadlines
• Exposure to finance operations projects or process improvement initiatives
• A self-starter with a proactive approach to problem-solving
• Experience thriving in a fast-paced, growing business environment
• Ability to work on your own initiative whilst working alongside a supportive team
• Fluent spoken and written English
• Experience working in a tech/SaaS business is a benefit but not essential
• Familiarity with accounting software such as NetSuite (desirable)
• Salesforce CRM experience (desirable)

Most Importantly

Nutritics is a people first business scaling at a world class pace, and we are looking for individuals who align with our five core values: Team First, Open Communication, No Ego, Integrity, and The Rocket. We take our mission seriously but don’t take ourselves too seriously, fostering a collaborative spirit where transparency, openness and results are valued over hierarchy. By joining us, you become part of an award winning culture that balances high speed international growth with a genuine commitment to the wellbeing and development of every team member.

Working with Nutritics

• Genuine work life balance, with perks like summer hours and enhanced parenting leave.
• A generous allowance to support your health and wellbeing.
• A competitive, market aligned salary package.
• Real opportunities for career growth along diverse and rewarding paths.
• Ongoing training and development to help you build your skills.
• A supportive team of experienced, knowledgeable colleagues to learn from.

Location and Hours of Work

This is a full-time position based on a standard 40-hour working week (Monday to Friday), in line with Polish labour regulations. The role is fully remote, based in Gdańsk or the surrounding areas in Poland. We provide all necessary equipment to support effective home working.

You will be hired through a local Employer of Record (EOR) under a Polish employment contract. You will work directly with the Nutritics team as a fully integrated member of our finance function.

Occasional travel to the UK or Ireland for team offsites and social events may be encouraged (approximately two trips per year).

We offer flexibility around start and finish times, but ask for regular overlap with UK/Ireland working hours — ideally between 10:00-17:00 CET (09:00-16:00 UK/Ireland time) — to ensure strong collaboration with customers and colleagues.