Accounts Payable Specialist

Rho, Inc.; Warszawa; On-site; PLN 45,000 - 65,000; Full time

Job summary

Rho, Inc. is seeking an Accounts Payable Specialist to join our Finance team in Warsaw, Poland. This position involves processing supplier invoices and managing employee expenses, contributing to timely payment processing in a multi-entity, multi-currency environment.

Successful candidates will have a Bachelor's degree and at least one year of relevant experience. The role offers a collaborative environment and the chance for professional growth with a well-established company.

Qualifications

• 1+ years of experience in Accounts Payable or finance administration.
• Experience working with multiple entities and currencies.
• Understanding of local and global AP processes.

Responsibilities

• Process high volumes of supplier invoices as per company policies.
• Manage and process T&E claims.
• Reconcile supplier statements and support month-end closing activities.

Skills

Proficiency in English

Knowledge of Accounts Payable principles

Experience with invoice processing tools

Ability to manage supplier queries

Education

Bachelor's degree

Tools

Concur

SAP

Oracle

NetSuite

Job description

Join us in redefining what it means to work for a CRO. Working at Rho, you’ll be joining a team who take healthcare and clinical research personally, with shared experiences that drive a passion to heal, cure and solve some of humanity’s biggest challenges.

At Rho, we’re committed to you just as you’re committed to us. You’ll have the opportunity to experience a thriving company with real stability - financial, workforce, and corporate, which has created a safe environment to innovate and develop over a long and rewarding career. With a collaborative team of smart, talented, and positive people, you’ll be celebrated and respected for your expertise and given the freedom to think creatively, challenge the norm, and problem-solve.

We are currently hiring an Accounts Payable Specialist to join our team in Warsaw, Poland! The Accounts Payable Specialist supports the Finance team by processing supplier invoices and employee expenses in a multi-entity, multi-currency environment. This role is designed to align with global Accounts Payable standards while allowing for adaptation to local market requirements, regulatory frameworks, and operational practices. The position contributes to accurate, compliant, and timely payment processing across assigned regions/entities. Depending on business need, responsibilities may include support for entities in different regions. This position reports to the Accounts Payable Manager.

Our Finance Team will tell you, joining Rho has been one of their best career moves in terms of contentment, financial rewards and career growth, which is why we have such stability in the group!

Responsibilities include, but are not limited to, the following:

• Process high volumes of supplier invoices across assigned entities and regions, in accordance with applicable local requirements and global AP processes
• Handle and process T&E (Travel & Expense) claims in line with company policies
• Ensure invoices are accurately coded and approved in line with company policies
• Verify invoice details, including applicable tax treatment, invoice compliance, and documentation requirements based on the relevant jurisdiction
• Manage supplier queries and resolve discrepancies promptly
• Maintain accurate and up-to-date vendor records
• Support payment runs, ensuring deadlines are met
• Reconcile supplier statements and investigate outstanding items
• Assist with month-end closing activities related to accounts payable
• Collaborate with internal stakeholders across different countries and departments
• Bachelor’s degree required along with 1+ years of experience in Accounts Payable, finance administration, or a related area
• Proficiency in both English and local language
• Experience working with multiple entities, currencies, and varying market or regional requirements
• Exposure to regional or international AP processes is preferred, with the ability to learn jurisdiction‑specific requirements as needed
• Understanding of accounts payable principles, invoice compliance requirements, and tax concepts relevant to the markets supported
• Experience using invoice processing or expense management tools (for example, Concur) would be an asset.
• Familiarity with ERP systems such as SAP, Oracle, or NetSuite in a regional or global finance environment would be valuable
• Experience within a CRO, life sciences, shared services, or an international organization would be advantageous